CBSE Norms Of Affiliations

 

1. The Board may affiliate several categories of schools all over India and abroad, as for

example:

(i) Government or Government aided schools;

(ii) Schools run by autonomous Organisations under the Government like Kendriya

Vidyalaya Sangathan (KVS), Navodaya Vidyalaya Samiti (NVS), Central Tibetan Schools

Organisation (CTSO), Sainik Schools Society etc;

(iii) Schools run by Government Deptt. directly like Defence, Railways etc.

(iv) Schools managed directly by Public Sector Undertakings or by reputed societies for

Public Sector Undertakings under the financial control of such Public Sector

Undertakings or by Societies formed by such undertakings.

(v) Private, unaided schools established by Societies registered under the Societies

Registration Act 1860 of the Government of India or under Acts of the State Governments

as educational, charitable or religious societies having non-proprietary character or by

Trusts.

2. Applications for affiliation may be considered under the following four categories:

(i) approval of middle class syllabus.

(ii) provisional affiliation of a secondary school.

(iii) upgradation/provisional affiliation of a school for senior secondary stage.

(iv) Regular affiliation to schools run by the Govt./Govt. Aided/Kendriya Vidyalaya Sangathan

(KVS)/Navodaya Vidyalaya Samiti (NVS)/Central Tibetan Schools Organization (CTSO).

(v) Permanent Affiliation.

Note: The Board may grant Affiliation in vocational courses only as per provision contained in

clause 13.9.

3. Any educational institution in India or outside India which fulfils the following essential

conditions (without which the case cannot be processed) can apply to the Board for

affiliation :

(i) The School seeking Provisional Affiliation with the Board must have formal prior

recognition of the State/U. T. Govt. Its application either should be forwarded by

the States Govt. or there should be a No Objection Certificate to the effect that

State Government has no objection to the affiliation of the school with the C.B.S.E.

‘No Objection Certificate’ once issued to any school will be considered at par

even if it prescribes a specific period unless it is withdrawn. Condition of submitting

a No Objection Certificate will not be applicable to categories 3.1 (i) to (iv).

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*** (a) The School/Society/Trust, or the Congregation or other Religious Body controlling the

Society/Trust managing the school must have about two acres (or as otherwise permitted

measurement) of land and a building constructed on a part of land and proper

playgrounds on the remaining land.

** Provided that the school may be graded as Category A+, Category A & Category B

School as per the following criteria:

Category A + School Permanently

affiliated school

Category A School Provisionally

affiliated school with land of at

least 2 acres or of such measurement as

has been permitted under Rule 3(ii), (b),

(c), (d) & (e)

Category B School Provisionally

affiliated school with following

criterion:

a) recognized by the Education Department or whose application has been

forwarded by it.

b) does not possess land as per Category ‘A’ but has not less than 1.5 acre of

land and also satisfies the following:

* 250 sq. mtr. of area + 1 sq.mtr. for every student on

the rolls (for a middle school).

* 500 sq.mtr. of area +1 sq.mtr. for every student on

the rolls (for a Secondary school).

* 750 sq.mtr. of area +1 sq.mtr. for every student on

the rolls (for a Senior Secondary school).

c) pays salaries as per State Govt./U.T. scales of pay

d) satisfies all the other conditions of Affiliation Bye-Laws

(b) In metropolitan cities with a population exceeding 25 lacs, the land should not be less

than one acre with adequate building & arrangement with other institution/

organization for imparting Physical & Health Education and for conducting

games, to the satisfaction of the Board. In case of lease, it will be accepted if it is for at

least 30 years. Provided further that in case of any portion which is leased out below 30

years, such case may be considered provided that land has been allotted by the Govt.

or Govt. Agencies andit is as per the Law of the land. In all such cases school should

have at least one acre of land by ownership or by lease for 30 years and in all case the

total land area should not be less than about 2 acres.

** Rule added in the Affiliation Committee’s meeting held on 16/03/2005 and approved by the Governing

Body at its meeting held on 27/06/2006

*** Rule added as per approval of the Governning Body at its meeting held on 27/06/2005.

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(c) In hilly areas, the land should not be less than one acre. The norms as prescribed by

the Planning Commission shall be applicable for determining the hilly areas.

(d) The land area for the schools seeking affiliation in NCT, Delhi should not be less

than the following:1.

Senior Secondary School Classes from preAll

the 4 4000sq. mts.

Primary to class XII streams

2. Senior Secondary School Classes from preMaximum

3000sq. mts.

Primary to class XII two streams

3. Secondary School Classes from pre_

2000 sq. mts.

Primary to Class X

(e) Classified cities under A -1 viz. Mumbai, Kolkata and Chennai within their

limits of Municipal Corporation be at par with the relaxation in land requirement as has

already been prescribed for Delhi under Sub-Clause (d) above.

(f) The schools which were granted affiliation upto Secondary level on or before

the year 1996 under the (relaxed condition of land requirement under category “B” or

“C” may be considered for Upgradation to +2 stage provided. that they should have

atleast one acre of land.

** Provided further that such school will have only two sections at +2 level preferably

one for non-vocational stream and one for vocational stream with the provision that

the number of candidates shall not exceed 40 in each section.

Provided further also that if the school is found to have opened more than two sections it will

attract violation of provisions of Affiliation Bye-Laws of the Board.

(iii) The Trust or Society/Management running the school should be of non-proprietary

character. The list of members with their addresses, occupations, qualifications and an affidavit

from the Chairman/Secretary stating how the members are related to each other or they

are not related to each other duly attested by first class magistrate should be submitted.

(iv) The school should have well qualified staff as per the norms of the Board given in

Chapter IX.

(v) The school in India must pay salaries and admissible allowances to the staff not less

than the corresponding categories of employees in the State Government schools or

as per scales etc. prescribed by the Government of India. The schools outside India

should pay salaries not lower than those of the teachers in government schools in

that country or not less than the salaries and foreign allowances payable to KVS

teachers if officially posted to that country. A certificate to this effect should be

obtained from the Indian Diplomatic Mission.

** Rule added in the Affiliation Committee’s meeting held on 6/10/2005 and approved by the Governing

Body at its meeting held on 9/12/2005.

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(A) Provisional Affiliation :

Those schools which fulfil the essential conditions of the Affiliation Bye-Laws may be

considered for Provisional Affiliation for a period of three years subject to fulfilling

all the norms and conditions of the Affiliation Bye-Laws with in this period. In case the school(s)

do not fulfil the norms and conditions of the affiliation due to some prudent reasons the Board

may grant extension of provisional affiliation granted for a further period of 3 years to 5 years

subject to fulfill the conditions of affiliation in the extended period.

(B) Regular Affiliation :

The schools run by Govt./Govt. Aided/KVS/NVS/CTSO will be granted one time regular

affiliation subject to satisfying and fulfilling all the norms/conditions of the Affiliation Bye - Laws

including of the land etc. Such school need not apply for extension of affiliation, but they have

to remit annual fee as may be prescribed.

**(C) Permanent Affiliation

i. Schools managed directly by the Public Sector Undertakings (PSUs) or by reputed

societies of PSUs under financial control of such PSUs or by societies formed by such

undertakings, and private, unaided schools established by societies/trusts as per

Affiliation Bye-laws may apply for Permanent Affiliation.

ii. Those schools which have been granted Provisional Affiliation may be considered for

permanent affiliation after the expiry of period of provisional affiliation of 3 years or

such extension of provisional affiliation as the case may be subject to fulfillment of all the

norms and conditions of the Affiliation Bye-Laws in force by the Board.

Provided further that preference may be given to such schools which have been provisionally

affiliated with CBSE for a period of 10 years or more and satisfying all the conditions of Affiliation

Bye Laws.

Provided further also that in case of non/partial fulfillment of conditions as mentioned in various

chapters of Affiliation Bye-Laws, the application will be summarily rejected.

iii. The school seeking permanent affiliation must also satisfy the following conditions:

(a) Infrastructure

The infrastructural facilities should be as follows:- .

(i) Class rooms - minimum size should be 8 m x 6 m (approx 500. sq. ft.).

(ii) Science Labs. (Composite for Secondary or/and separate Physics, Chemistry

and Biology for Senior Secondary)- minimum size should be 9 m.x 6 m.each

(approx 600 sq. ft) and fully equipped.

** Rule added in the Affiliation Committee’s meeting held on 20/06/2005 and approved by the Governing

Body at its meeting held on 27/06/2005.

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(iii) Library - minimum size should be 14 m.x 8 m. fully equipped and with reading

room facility.

(iv) Computer Lab. and Math Lab. - No minimum size is prescribed, however, the

school should have separate provision for each

(v) Rooms for extra curricular activities - either separate rooms for music, dance,

arts & sports or one multi purpose hall for all these activities should be available.

(b) General

Besides fulfilling the other conditions, the school must satisfy the following:(

i) All admissions and. withdrawal registers are properly maintained.

(ii) The Service records of teaching and non-teaching staffs are duly maintained and

updated.

(iii) No teachers are appointed on ad-hoc basis

(iv) Teaching & non-teaching staff are appointed on prescribed pay scales & no staff are

appointed on consolidated pay. They are also paid DA & admissible other allowances

as per Central or respective State Govt. rates.

(c) Quality of Education

The school seeking permanent affiliation must be quality driven and must strive for

excellence in all aspect of its activities. It must satisfy the board’s direction regarding

no school bag and no homework to the students upto class II, Continuous and

Comprehensive Evaluation (CCE) in primary classes with no pass-fail criterion and

also extension of CCE gradually upto class VIII.

Provided also that the school seeking permanent affiliation must implement the academic

initiatives like Introduction of Alternative to Homework from class III to V, Introduction of Life

Skills Education for classes VI to VIII, and maintenance of Proper records of

internal assessment from classes VI to X .The average result of the school in the last

three years must not be less than the Board’s average in class X and XII examinations.

iv. Appeal against rejection

(a) The school whose application has been rejected will have the opportunity to

appeal against such rejection to the Appellate Authority after payment of an

Appeal Fee. The Appellate Authority shall consist of Chairman of the Board and two

other Members as may be nominated by the Board.

(b) The school whose request has been rejected by the Appellate Authority also,

will be eligible to apply only after two academic years, excluding the academic year in

which the application has been rejected. The fee, including the fee for Appeal, once

deposited shall not be refunded under any circumstances. .

v. Miscellaneous

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(a ) The Permanent Affiliation will be granted after physical inspection of the school

and satisfaction of the Board that it is meeting with all the conditions prescribed for the

same.

(b) The inspection of schools requesting Permanent Affiliation will be conducted by a

Committee consisting of three members, at least one of which. must be an academician

of repute to look into the academic activities.

(c ) It is the responsibility of the school to ensure that it is satisfying all the conditions laid

down in the Affiliation Bye-Laws duly supported with documentary evidences in the

prescribed formats. In case an application is rejected due to non-fulfillment of all the

conditions/non furnishing of documentary evidences, the fee deposited will not be

refunded even if the school has not been inspected.

(d) The schools which are permanently affiliated will be required to remit annual fee at an

amount to be prescribed from time to time. The annual fee will be deposited along

with annual examination fee.

(e) The schools which are permanently affiliated, will observe various ‘Dos’ and ‘Don’ts’

mentioned in Chapter II Bye-Laws 3 of Affiliation Bye-laws All other condition of

Affiliation Bye-laws of the Board will also be applicable ‘mutatis-mutandis’.

(f) The permanent affiliation granted to schools shall not be treated as absolute. The

Board has the right to inspect such schools as deem fit so as to ensure that the

norms/ conditions laid down in the bye-laws in force are strictly complied with.

(g) Such schools which are/would be permanently affiliated with the Board may be permitted

to introduce additional subjects as and when they like but before introduction of

additional subjects they may remit the requisite fee and supply the necessary information

with regard to infrastructure made available in the school and staff provided for the

subject under introduction.

4. Last Date for Submission of Applications

1. Application “On Line” for (a)approval of middle class syllabus, (b) provisional affiliation of a

secondary school, (c) upgradation of the school for senior secondary stage as the case may

be, along with the prescribed fee should reach the Board’s office latest by 30th June of the

year preceding the session from which approval of syllabus/provisional affiliation/upgradation

is sought. The request for approval of middle class syllabus should be made only when the

school has reached at least Class VI.

2. In the case of institutions situated outside India, the application should be accompanied by a

letter of recommendation from the Indian Diplomatic Mission.

3. The Chairman of the Board may entertain an application after the last date if the reasons are

strong enough to warrant such extension.

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5. Society/Trust running the School

1. In case of schools belonging to category 3(1 ) (v) there should be a properly constituted

Registered Society/Trust. It should be of a non-proprietary character and its constitution

be such that it does not vest control in a single individual or members of a family. The aims of

the society/trust should be as laid down under section 19(1) and (2).

2. Formation of the Society/Trust should also conform to the State Government rules in which the

school is located.

3. The Board may in special circumstances exempt schools from operation of the above

clause in respect of schools set up in foreign countries where societies/ trust in the

name of Indians cannot be registered under any law or enactment.

6. School Management Committee

Subject to relevant provision in the Education Act of the State/U.T. Concerned, every

affiliated school except schools run directly by the Education Department of the Government of the

State/U.T. should have a scheme of management approved by the Board. It should also have a School

Managing Committee as laid down under section 20(1) (2), (3) and 21.

7. Financial Resources

1. The school must have sufficient financial resources to guarantee its continued existence.It

should have permanent source of income to meet the running expenses of the

school so as to maintain it at a reasonable standard of efficiency, to pay salaries to

teachers and other categories of staff regularly at least at par with the corresponding

categories in the State Government Schools and to undertake improvement/

development of school facilities.In case of institutions which are in the receipt of

grant-in-aid from the State Government/U.T. the permanent Source of income shall

include the amount of grant-in-aid also

2. No part of income from the institution shall be diverted to any individual in the Trust/

Society/School Management Committee or to any other person. The savings, if any,

after meeting the recurring and non-recurring expenditure and contributions to

developmental, depreciation and contingency funds may be further utilized for

promoting the school. The accounts should be audited and certified by a Chartered

Accountant and proper accounts statements should be prepared as per rules. A copy

each of the Statement of Accounts should be sent to the Board every year.

3. The channelling of funds by the management to person (s) or enterprise other than

for furthering education in the school will contravene the rules governing affiliation

and call for appropriate action by the Board.

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8. Physical Facilities

1. In addition to the basic requirement of Section 3 (3), the institution should have other facilities

commensurate with its requirements. It should satisfy the minimum conditions laid down by

the Board for school building. Class rooms should be adequate in size. The minimum floor

space should at least be 1 sq. metre per student. .

2. Every institution will provide proper facilities like ramps toilets for wheel chair users

and auditory signals in elevators in lifts in accordance with the provisions laid down in PWD

Act, 1995.

3. The school have suitable furniture in the classrooms and office equipment and furniture

commensurate with the strength of students and the staff.

4. The school should have the needed equipment and facilities (at least the minimum

prescribed by the Board) for Sciences, Home Science, Technical subjects, Vocational subjects

and various activities under Work Experience and Art Education.

List of minimum equipment prescribed for Science subjects for Secondary/Sr. Secondary

School can be had from the Board against payment.

5. The school should scrupulously observe prescription from the Municipal Authority

regarding drinking water and fire safety precaution in the school. A certification from the Municipal/

Fire Authorities regarding sanitary conditions and water/fire safety should be submitted along

with the application. A fresh certificate regarding fulfillment of these requirements should be

obtained and submitted to the Board every five years.

6. The School should have adequate facilities for providing recreation activities and physical

education as well as for conduct of various activities and programs for developmental

education and for the social, cultural and moral development of the students and for

safeguarding their health.

7. i) Adequate ground to create out door facilities for a 200 metre track;

ii) Adequate land for kabbadi and Kho-Kho; and

(iii) Facilities for playing Volleyball.

9. Library

1. The Library should be well equipped and spacious. It should have at least five books

(other than text books) per student in its stock subject to a minimum of 1500 at the

beginning. It shall not stock notes, examination guides or keys of any kind. In the

selection of books, norms or guidelines provided by the Board should be followed and purchases

should be made in consultation with the subject teachers.

2. The school should subscribe to sufficient number of newspapers and magazines. At

least 15 magazines suitable for students and professional needs of teachers should be

subscribed to.

3. The Library shall not contain any book or other forms of literature that espouse or

propagate communal disharmony or casteism or discrimination based on religion,

regions or language etc. The school should not stock in the library any book disapproved by

the Government/ Board.

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10. Staff and Service Conditions

1. Besides the minimum requirements for salaries as laid down in Section 3(3), the

school should have adequate teaching staff possessing the necessary qualification laid down

for various posts/subject teachers by the Board. The pupil teachers ratio should not exceed

30. Also there must be 1 1/2 teachers per section to teach various subjects.

2. Salary should be paid through Account Payee Cheques drawn on a scheduled bank,

from the date of first appointment of the teachers on probation.

3. The school should have well defined conditions of service as per norms of State/U.T.

Government and should issue letters of appointment to the employees at the time of

joining service and should also sign a contract of service. The contract should be

similar to the format given in AppendixIII in these Bye-laws or in the form prescribed by the

State/U.T. Government, in case the act of the State/U.T. Provides so. The

period of probation should normally be one year extendable for another year. In case the

management is not satisfied with the performance, the same should be brought to the notice

of the employees concerned in writing. Probation should not be extended beyond two years

and the Management should arrive at a decision to confirm the teacher or not before the end

of the probationary period.

4. The school should have Contributory Provident Fund and Gratuity or Pension, Gratuity

and General Provident Fund as retirement benefits. These schemes should be as per

Government rules of the State/Centre. In addition, it will also consider providing other

welfare measures like free children education, leave travel concession, medical benefits, leave

encashment etc.

5. Normally a teacher should be engaged as a whole time employee except in special

cases where work load does not justify a whole time teacher. No teacher, teaching the Secondary,

Senior Secondary classes shall be required to teach more than 3/4 of the total periods in a

week.

6. The number of students in the class should not be very large. The optimum number in a

section of a class is 40.

7. Every school should take steps to provide reorientation to all its teaching staff, at least

once in five years. Such orientation may be organised by the school itself or in collaboration

with other schools or by the State or Regional Institutions or by the Board or by a National

Agency.

8. The Management of the schools shall not retain the original degree/diplomas certificates of the

teachers and other employees of the school with them. The original certificates etc. taken for

verification shall be returned at the earliest after verification. Photostat copies may be obtained

from the employees and kept in their personal files. .

9. Check gender specific violence, strictly comply with the guidelines and norms prescribed by

the Hon’ble Supreme Court of India in the writ petition (Criminal) no. 666-70 of 1992 Vishaka

and others V /s State of Rajasthan and others delivered on 13-8-1997 for protection of women

from sexual harassment at the work place.

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11. Fees

1. Fees charges should be commensurate with the facilities provided by the institution.

Fees should normally be charged under the heads prescribed by the Department of

Education of the State/U.T. for schools of different categories. No capitation fee or

voluntary donations for gaining admission in the school or for any other purpose

should be charged / collected in the name of the school. In case of such malpractices, the

Board may take drastic action leading to disaffiliation of the school.

2. In case a student leaves the school for such compulsion as transfer of parents or for

health reason or in case of death of the student before completion of the session,

prorata return of quarterly/term/annual fees should be made.

3. The unaided schools should consult parents through parents’ representatives before

revising the fees. The fee should not be revised during the mid session.

12. Admission of Students

Admission in the school affiliated to the CBSE shall be made without any distinction of

religion, race, caste, creed, place of birth or any of them. As regards reservation for SC/ST students is

concerned, it shall be governed by the Education Act/Rules applicable to the State/U.T. where the

school is situated.

13. Miscellaneous

1. The school seeking Board’s affiliation/already affiliated to it shall be open to inspection by the

Inspection Committee deputed by the Board or the Education Department of the State/Union

Territory in which it is situated.

2. The Schools situated abroad shall also be opened to inspection by the Inspection

Committee deputed by the Board. The Board will pay the TA/DA and other allowances

admissible as per Govt. of India approved rate including airport tax and local transport

conveyance for such inspection.

3. The school shall supply information and returns called for by the Board/State or Central

Government within the prescribed time given for its furnishing to the authority concerned.

4. The building and furniture of affiliated Institutions shall be placed at the disposal of the

Board for conducting any examination and spot evaluation free of charge. The

Management and the Principal shall cooperate with the Board in the conduct of

examinations and evaluation of scripts. If asked by the Board, the school shall provide

atleast one examiner in each subject offered by the school and more than one, if more

than 200 students have been sent for the examination. In case they fail to do so, the

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Board shall have the right to take appropriate action including initiating action for

disaffiliation of the school. However, the size of the school will be taken into account

before such a condition is imposed in order to avoid disruption of academic work in the school.

5. The school shall maintain records of attendance of all students in Secondary/ Senior

Secondary classes for purposes of admission to the Board’s examinations. The entries in

these registers shall be properly checked at the end of each session and signed. The attendance

registers shall be open to inspection by the officers of the Board Inspection Committee.

6. The school shall arrange the medical check-up of the students at least once a year and

keep a proper record of the same.

7. The school shall take steps to see that value education with particular emphasis on

National Integration is imparted to students through teaching various subjects and

activities in the school curriculum.

8. Institution affiliated to the Board shall not in general send candidates for ‘examination

of any other Board/University. It shall Prepare. candidates for the Secondary and Senior

Secondary examinations of the CBSE only. The general principle which may be followed at that

affiliation for classes higher than Senior Secondary may be allowed with another

University but for lower classes i.e. for Secondary classes this should not generally be

allowed.The affiliation of vocational courses may be done as per the requirements of

the institutions offering them.

9. In the interest of Promoting Vocational Courses, schools/colleges may be permitted to

have limited affiliation to the Board for vocational courses only. This would be subject

to the condition that they would fulfill the other conditions of the Affiliation Bye-Laws

including the curriculum prescribed by the Board.

Provided further that the school will impart education on Vocational Courses in

collaboration with such organizations/industries which are directly concerned with the

particular Vocational Courses of study and are available at reasonable distance.

10. The Board may conduct an audit of the funds of the school as and when it thinks necessary to

ensure that:

i) The funds/fee collected by the school authorities are not diverted;

ii) The staff is paid salaries as per the Bye-Laws;

iii) Any other financial irregularity.

11. Board’s Examinations

i) It is mandatory for a school affiliated to Board to follow the Examination

Bye-laws of the Board in toto;

ii) No affiliated school shall endeavour to present the candidates who are

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not on its roll nor shall it present the candidates of its unaffiliated Branch/

School to any of the Board’s Examinations.

iii) If the Board has reasons to believe that an affiliated school is not

following the Sub-Section 1 & 2 of this Section, the Board may resort to

penalities as prescribed here under.

Every affiliated school shall present a list of number of students and their particulars in respect of

Classes IX, X, XI & XII at the time of beginning of an academic session.

Generally, there shall be no variation between the said list of candidates submitted at the time of

filing of applications for the Board’s examinations. However, genuine variations, if any, shall be brought

to the notice of the Board well in advance and in any case not later than September 30th of the

academic session. Such variation duly allowed by the Board shall be included in the list of candidates.

PENALTIES

Summary disaffiliation for five years and forfeiture of fees, if any. Reaffiliation shall be

considered on merits after a fresh application is filed. Repetition of violation of any Bye-Laws shall lead

to permanent disaffiliation.

14. Reserve Fund

1) The school shall maintain reserve fund to the extent indicated below:

Enrolment of students Amount of Reserve Fund

from 1st and onwards

Upto 500 Rs.60,000/from

501 to 750 Rs. 80,000/from

751 to 1000 Rs. 100,000/above

1000 Rs. 100/- per student’ rounded to the

nearest thousand.

2) Reserve Fund shall be maintained in the joint names of the Manager of the school

concerned and the Secretary of the Board in a scheduled Bank. In case of institution

receiving grant in aid or in case the School Education Act of the State/UT so prescribes, the

reserve fund shall be maintained in the joint names of the Manager of the school

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and the Director or Education of the State/Union Territory concerned. The interest

accruing out of the deposit of reserve fund made by the institution at the time of

affilation/ extension of affiliation be not withdrawn by the Management under any

circumstances what so ever.

14.- (A) TRANSFER / SALE OF SCHOOL

The Board would not allow any property transfer/Sale of school by one Society/

Management / Trust to another Society / Management / Trust through agreement /

sale deed. In case such transaction is effected explicitly or implicitly, the Board shall

withdraw its affiliation with immediate effect.

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CHAPTER - III

15. Submission of Applications for Affiliation and Follow - up

Action

**1. (a) The schools fulfilling the norms of Affiliation given in Chapter-II may apply ‘On-line’ to the

Board for approval of Middle Class Syllabus/fresh provisional affiliation/ upgradtion of Senior

Secondary Classes on the prescribed form alongwith prescribed fee given in Appendix II

before 30th June of the Year preceding the year in which Class VII/IX/XI as the case may be

is proposed to be started. Application Forms, procedural details and Affiliation Bye-Laws

for submission of applications ‘on line’ are available on the Boards website www.cbse.nic.in.

Applications submitted by post or by any other means will not be processed.

All the applications which are received by CBSE on or before 30th June every year may be

processed together within a period of six months thereof. The order of granting or refusing

the affiliation shall be communicated to the applicants on or before 31st December of that

year

*** (b) Application for Permanent Affiliation will be submitted ‘On Line’ only. Appeal against rejection

duly supported with documentary evidences will have to be submitted ‘ by post’

2. Before applying, the school should ensure that it fulfils the essential requirements of

affiliation as given in Rule 3(3) of Chapter II. No application will be considered in case the

essential requirements are not fulfilled by the school.

3. On receipt of applications, the Board will examine the documents on various conditions

and in case it observed that the school fulfils the essential conditions, an inspection

committee will be appointed in order to assess the suitability of the school for affiliation of the

school with CBSE for classes applied for.

4. In case on scrutiny of application, it is found that the school does not fulfil the minimum

conditions, it will be informed accordingly and no further action will be taken by the

Board till the essential conditions are fulfilled to the satisfaction of the Board.

5. The inspection report along with observations of the office will be placed before the Affiliation

Committee of the Board at its next meeting to decide whether the school be granted affiliation/

approval etc., as the case may be. The decision about grant of affiliation etc. will be

communicated to the school immediately after the approval of Affiliation Committee. In case of

emergency, this power may, however, be exercised by the Chairman.

6. The grant of approval of syllabus of Middle Classes does not in any way imply any

obligation on the part of the Board to affiliate the school for secondary classes and,

similarly a Secondary School for Senior Secondary Classes.

7. The approval shall be subject to the conditions that the school will make fresh

applications for provisional affiliation for the Secondary classes or Senior Secondary

classes on the prescribed form in accordance with the Bye-laws and conditions for

Provisional Affiliation / Upgradation when Class VIII or X has started.

** Rule added in the Affiliation Committee’s meeting held on 29/10/2004 and approved by the Governing

Body at its meeting held on 30/12/2004

*** Rule added in the Affiliation Committe in its meeting held on 20/06/2005 and approved by the Governning

Body at its meeting held on 27/06/2005.

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8. Extension for approval of middle class syllabus is not extendable as the purpose is to

affiliate the school as a secondary school and not as a middle school.

**9. No School is permitted to start CBSE Pattern Classes VII/IX/XI as the case may be

without obtaining formal permission of affiliation of the CBSE. Any school who voilates the

condition would be disqualified for a period of two years.

10. Request for getting approval of Middle Class Syllabus/Provisional Affiliation for

Secondary/Senior Secondary Classes should be made when Class VI/VIII/X, as the

case may be, has been started In the school.

11. EXTENSION OF PROVISIONAL/ REGULAR AFFILIATION

Request for extension of Provisional/Regular affiliation for Secondary/Senior Secondary classes

shall be made by the School Authority by 30th June of the preceding year in which the provisional

affiliation expires.

** Rule added in the Affiliation Committee’s meeting held on 29/10/2004 and approved by the Governing

Body at its meeting held on 30/12/2004

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CHAPTER- IV

16. Autonomous Schools

1. The Board may grant autonomy to selected schools with a view to giving them an opportunity

to take initiative in the field of curriculum and evaluation. The school seeking autonomous

status should be a high order school among those affiliated with the Board.

2. A school shall be eligible for consideration for the grant of autonomous status if it satisfies the

following conditions:-

i) It enjoys the status of regular affiliation of the Board.

ii) It should continue satisfying the basic conditions like ‘No Objection

Certificate’ from the State Government, minimum qualifications and

salary of teachers;

iii) The composition of the trust/society managing the school should be

broad based;

iv) The school must enjoy a good reputation in society;

v) Sufficient administrative, academic and financial powers should be with

the Principal;

vi) Stability of the staff over a period of time;

vii) Any other condition framed by the Board from time to time;

3. The schools satisfying the above conditions may apply in the prescribed form for

grant of autonomy which shall then be considered by the Board.

4. The purpose and types of autonomy and other modalities in this regard are given in

Appendix-V.

5. The Board may withdraw autonomy if it is not satisfied with its operation or if the

school ceases to satisfy any of the conditions for the grant of autonomous status.

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CHAPTER-V

17. Withdrawal of Affiliation Provisionally

Affiliated Schools

1. Affiliation may be withdrawn by the Board either in a particular subject or in all subjects. Institution

may be disaffiliated if the Board is satisfied that the school concerned is not fit to enjoy continuing

affiliation to the Board.

2 a. Proceedings for withdrawal of affiliation may be initiated by the Board in case the schools are

found guilty of following after reasonable notices :i)

Not paying salaries and allowances to teachers and other employees, at least at par

with those obtaining in State/Union Territory institutions; default or delay

in payment of salaries and allowances.

ii) Financial irregularities including channelling of funds for purposes other than those

provided for in these Bye-Iaws.

iii) Engagement in activities prejudicial to the interest of the State, inculcating or

promoting feelings of disloyalty or disaffection against the Government established by

law.

iv) Encouraging or tolerating disharmony/hatred between different sections of the

Society.

v) Non-fulfillments of conditions laid down regarding deficiencies to be removed, even

after due notice.

vi) Disregard of rules and conditions of affiliation even after receiving warning letters.

vii) Hindrance in the smooth functioning of the school on account of dispute between

rivalries within the school management.

viii) Absence of approved terms and conditions of service, or frequent dismissal of teachers

from service.

ix) Poor academic performance of the school for three consecutive years in not being

able to keep at least 50 per cent of passes of the general pass percentage.

x) Non-availability of proper equipment/space/staff for teaching a particular subject.

xi) Any other misconduct in connection with the admissions/examinations/any other area

which in the opinion of the Board warrants immediate disaffiliation of the school.

xii) In case of transfer of property/sale of school by one Society/Management/Trust to another

Society/Management/Trust through agreement/Sale deed.

(xiii) Any violation of the norms that have been prescribed by the Hon’ble Supreme Court of

India in the writ petition (Criminal) nos. 666-70 of 1992 Vishaka and others V /s State of

Rajasthan and others delivered on 13-8-1997 for protection of women from sexual

harassment at the work place if established would attract strict action against the

institution which may even lead to disaffiliation.

(xiv) Violation of provision of sub-clause 3.3 (f) of Chapter II.

(xv) Violation of Item 20.2 (vii) of Chapter VI.

21

b. “Once Provisional/Regular/Permanent Affiliation granted to the school is withdrawn by the Board

on establishment of serious irregularities which amount to cheating the Board/causing

embarrassment to it, the Board may Black List such a school to debar it from seeking reaffiliation

in future.

3. The Board shall provide adequate time and opportunity to the Management of the school served

with a ‘Show Cause Notice’, upto a maximum of one year for adequate compliance/ removal of

defects failing which the Board may declare the institution disaffiliated. Such decision by the

Board shall be final and binding. The maximum period of ‘Show Cause Notice’ due to clause

17(2)(xi) may not exceed one month

4. In case a school seeks legal redressal from the Court against the decision of the

Board, the jurisdiction of the court of Law shall be Union Territory of Delhi only and not any

other place.

18. Withdrawal of Permanent/Regular Affiliation

(1) Within the general frame work of Section 17 of this chapter, the Board reserves the right to

withdraw regular affiliation in the event of a school failing to observe affiliation norms and rules

and/or the pass percentage in most of the subjects goes lower than the pass percentage of

each subject at the examinations of the Board, continuously for three years. The Board will ask

such a school to rectify the deficiencies and given adequate time (6 months to one year). If the

school fails to show improvement, it will lose the status of a regular affiliation school and will

revert to a provisionally affiliated school status.

(2) In the event of a school failing to maintain the prescribed norms for regular affiliation for affiliated

schools and/or rules of the Board and/or the school deteriorates in standards of performance,

the Board will ask such a school to rectify the deficiencies and come upto Boards expectations

within a period not exceeding one year. If the school fails to show improvement it may lose the

status of a regular affiliation school and will revert to a provisionally affiliated school or even

may be disaffiliated, if considered necessary by the Board.

**(3) Proceedings for withdrawal of Permanent Affiliation may be initiated against such permanently

affiliated schools which are found guilty of the irregularities metioned in Clause 17 of Chapter II,

or of non -observance of other applicable conditions.

**(4) The procedure etc. for withdrawal of Permanent Affiliation will be same as that mentioned in

Clause 17.

**(5) Once Permanent Affiliation granted to a school is withdrawn by the Board the school will not be

eligible for re-affiliation for atleast 2 academic years including the year in which it was withdrawn.

** Rule added in the Affiliation Committee’s meeting held on 20/06/2005 and approved by the Governing

Body at its meeting held on 27/06/2005.

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CHAPTER-VI

SOCIETY I TRUST RUNNING THE SCHOOL

19. Role/Aims of Society/Trust

1. The Society / Trust running the school has a critical and key role to play in providing a good and

healthy climate to the school to fulfil its aim and objects, to enable the staff provide quality

education and to be a centre for educational excellence. To achieve this aim, the role and

responsibilities of the Society/ Trust are defined as under:

i) It should ensure that the school gets proper land, building equipment, furniture and

qualified staff at least as per norms of the Board.

ii) It shall ensure that the school is run as a community service and not as a business and

that commercialization does not take place in the school in any shape whatsoever.

iii) It shall ensure that the funds accruing from the school are spent for the benefit of the

school and for its expansion.

iv) It shall safeguard the autonomy of the Principal and provide him total support except

when the Principal goes against the established and clear directives laid down by the

management.

v) It shall have control over the school management committee and shall approve the

budget/tuition fees and annual charges etc., for the school.

vi) It shall have control over any capital expenditure i.e., on land and the construction of

building, its expansion and procurement of major equipments for the school.

vii) It shall generate funds for the needs of the school whether it is recurring or non recurring.

viii) It shall ensure that the school has the basic essential facilities such as Laboratory

equipment, equipment for games and sports and other co-curricular activities, Library

books etc.

ix) It shall have the powers to constitute Selection Committee/Departmental Promotion

Committees for various categories of staff.

x) It shall have powers to lay down conditions of service as per norms of CBSE/

Government, and to approve promotion/appointment/termination of the employees as

well as to grant special increments or rewards to the staff.

2. The Society/Trust will ensure that the school is running as per the provisions of the Education

Act/affiliation norms and shall be committed to provide quality education to the children and for

this shall take necessary steps as per its needs.

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20. School Managing Committee, Its Constitution,

Power and Functions

1. Schools other than Government Schools affiliated with the Board shall have a school

managing committee.

2. The school managing committee should consist of the following :—

(a) the managing committee of a recognised aided school shall consist of not more than

fifteen members; and the managing committee of a private unaided school shall consist

of not more than twenty one members;

(b) subject to the total number of members specified in clause (a), every managing

committee shall include the following namely:—

(i) the Head of the school. He will be a Member Secretary of the School Managing

Committee;

(ii) two parents of students in the school;

(iii) two teachers of the schools;

(iv) two other persons (of whom one shall be women); who are, or have been,

teachers of any other school or of any college, to be nominated by the Trust/

Society/Board;

(v) two members, from out of a panel recommended by the Trust/Society to be

nominated by the Board. If the Panel is not accepted fresh panel may be asked.

The names recommended should not below the rank of a Principal of a Sr. Sec.

School;

(vi) the remaining members to be nominated or elected as the case may be, in

accordance with the rules and regulations of the society or trust by which the

school is run.

(vii) Not more than two members may be nominated as per the conditions, if any,

laid down in the “No Objection Certificate”.

Provided further that the above provisions shall be implemented with immediate

effect and those affiliated earlier and not complying with above provisions shall

be required to take remedial measures with suitable qualified substitutes within

a year positively.

(viii) *No Head Master/Principal shall be appointed in the school who is related to

any member of the School Managing Committee.

(ix) For the purpose of this rule, the relation includes the following Brothers, Sisters,

Husband, Wife, Son ,Daughter, Son-in-law, Daughter-in-law. Provided further

that any violation of rules will lead to the disaffiliation of the school.

3. The term of the members of the Managing Committee shall be three years. A member can be

renominated for another term but a member cannot remain in office for more than two

consecutive terms expect ex-officio members and the members of the Trust/Society of the

School. The duties, powers and responsibilities of the School Managing Committee shall be

as follows and it shall function subject to the control and in accordance with the policy to the

Society/Trust.

* Provision included vide decision taken in the Governing Body meeting dated 9/12/2002.

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21. Powers and Functions of the School

Management Committee

1. Subject to overall control of the Society/Trust, the School Managing Committee shall have the

following powers/functions:

i) It shall have the power to supervise the activities of the school for its smooth functioning.

ii) It will work according to the specific directions given by the Society regarding admission

policy. However, admissions will be made as per merit without discretion of caste/

creed/religion and region.

iii) It shall look into the welfare of the teachers and employees of the school.

iv) It shall evolve both short-term and long-term programmes for the improvement of the

school.

v) It shall have the powers for making appointment of teachers and non teaching staff.

vi) It shall exercise financial powers beyond those delegated to the Principal within the

budgetary provision of the school.

vii) It shall have the power to take stock of academic programmes and progress of the

school without jeopardising the academic freedom of Principal.

viii) It shall guide the Principal to maintain tone and discipline in the school.

ix) It shall ensure that the norms given in the Act of the State and by the CBSE regarding

terms and conditions of service and other rules governing recognition/affiliation of the

school are strictly adhered to.

x) It should ensure that the school gets Furniture, Science equipment, Library books and

other teaching aids and the requisite sports material in adequate quantity and on time.

xi) It shall exercise powers to take disciplinary action against staff.

xii) It shall have powers to sanction leave to the Head of the Institution including casual

leave.

xiii) It shall ensure that no financial irregularity is committed or any irregular procedure with

regard to admission/examinations is adopted.

xiv) It shall have the power to propose to the Society rates of tuition fees and other annual

charges and also review the budget of the school presented by the Principal for

forwarding the same to Society for approval.

xv) The Managing Committee will meet at least twice in an academic session.

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22. Manager/Correspondent of the school-Duties,

Powers and Responsibilities

i) The Manager / Correspondent will be an important and necessary link between the

Trust / Society and the school.

ii) He should ensure that the directions from the Society are conveyed to the School

Managing Committee and to the Head of the Institution properly.

iii) He will exercise general supervision over the school, subject to the control of the

Managing Committee.

iv) He shall exercise such financial powers as are prescribed in the Scheme of

Management and delegated to him.

v) He shall sign on the appointment letters, letters for disciplinary action against the staff

and termination, and suspension letters etc. on behalf of the Managing Committee.

vi) He shall not interfere with the Head of the school in discharge of his responsibilities and

duties.

vii) All letters concerning affiliation/recognition shall be countersigned by him.

23. Head of the School- Duties, Powers and

Responsibilities

i) Head of the School/Principal will be the ex-officio. Hony. Secretary of the School Managing

Committee.

ii) Will function as, the Head of the office of the school under his charge and carry out all

administrative duties required of a head of office.

iii) Be the drawing and disbursing officer for the employees of the school except that in the

case of an unaided school, he may perform only such function, as drawing and

disbursing officer as may be specified in the instructions issued by the Society.

iv) Be responsible for the proper maintenance of accounts of the school, school records,

service books of teachers, and such other registers, returns and statistics as may be

specified by the Society/Board.

v) Handle official correspondence relating to the school and furnish, within the specified

dates, the returns and information required by the State Government/Board.

vi) Make all payments (including salaries and allowances of teachers and other non-teaching

staff) in time and according to the instructions governing such payment.

vii) Ensure that the tuition fees, as levied, are realised and appropriately accounted for and

duly appropriated for the purpose for which they were levied.

viii) Make purchases of stores and other materials required for the school in accordance

with the rules governing such purchases and enter all such stores in stock register and

shall scrutinize the bills and make payments.

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ix) Conduct physical verification of school property and stock at least once a year and

ensure the maintenance of stock registers neatly and accurately.

x) Be responsible for proper utilization of the Pupils Fund.

xi) Make satisfactory arrangements for the supply of good drinking water and provide other

facilities for the pupils and ensure that the school building, its fixtures and furniture,

office equipment, lavatories, play grounds, school garden and other properties are

properly and carefully maintained.

xii) Supervise, guide and control the work of the teaching and non-teaching staff of the

school.

xiii) Be incharge of admission in the school, preparation of school timetable, allocation of

duties and teaching load to the teachers, and shall provide necessary facilities to the

teachers in the discharge of their duties and conduct of school examination in accordance

with the instructions issued by the Government /Board from time to time; and he shall

discharge these duties in consultation with his colleagues.

xiv) Plan the year’s academic work in advance in consultation with his colleagues and hold

staff meeting at least once a month, review the work done during the month and assess

the progress of the pupils.

xv) Help and guide the teachers to promote their professional growth and actively encourage

their participation in courses designed for inservice education.

xvi) Promote the initiative of the teachers for self-improvement and encourage them to

undertake experiments which are educationally sound.

xvii) Supervise class room teaching and secure co-operation and coordination amongst

teachers of the same subject areas as well as inter subject coordination.

xviii) Arrange for special remedial teaching of the children belonging to the weaker sections

of the community also of other children who need such remedial teaching.

xix) Arrange for informal and non-class room teaching.

xx) Plan and specify a regular time-table for the scrutiny of pupils written work and home

assignment and ensure that the assessment and corrections are carried out timely

and effectively.

xxi) Make necessary arrangement for organising special instructions for the pupils according

to their needs.

xxii) Organise and coordinate various co-curricular activities through the house system or

in such other effective ways as he may think fit .

xxiii) Develop and organise the library resources and reading facilities in the school and

ensure that the pupils and teachers have access to and use of books and journals of

established value and usefulness.

xxiv) Send regularly the progress reports of the students to their parents or guardians.

xxv) Promote the physical well being of the pupil, ensure high standard of cleanliness and

health habits, and arrange periodical medical examinations of the students and send

medical reports to parents or guardians.

xxvi) Devote at least twelve periods in a week to teaching of the pupils.

27

CHAPTER-VII

SERVICE RULES FOR EMPLOYEES

24. Short Title

1. Each school affiliated / to be affiliated with the Board shall frame Service Rules for its employees

which will be as per Education Act of the State/U. T., if the Act makes adoption of the same

obligatory, otherwise as per Service Rules given in subsequent sections.

2. Service Contract will be entered with each employee as per the provision in the Education Act

of the State/U.T.or as given in Appendix III, if not obligatory as per the State Education Act.

25. Appointments

(1) All appointments to all categories of employees except Group ‘D’ employees as per Government

of India gradation shall be made by Managing Committee either by direct recruitment or by

promotion through a Selection Committee constituted by the School Society/ Trust and in

accordance with and upon such conditions as the Managing Committee may decide, which

shall be consistent with the norms of the Board/Government if statutory provision exists.

Appointment of Group ‘D’ employees will be made by the Principal through constituted Selection

Committee.

(2) The selection Committee shall include :a)

in the case of recruitment of the Head of the school:

i) the President of the Society;

ii) the Chairman of the Managing Committee

iii) an educationist, nominated by the managing committee; and

iv) a person having experience of administration of schools, nominated by the

managing committee.

b) in the case of recruitment of teachers and librarian:

i) the Chairman of the managing committee;

ii) the Head of the school;

iii) an educationist, nominated by the managing committee; and

iv) a subject expert

c) in the case of recruitment of clerical staff/Lab. Asstt :

i) the Chairman of the managing committee or any member of the managing

committee nominated by the Chairman.

ii) the Head of the School.

iii) Manager/Correspondent of the School

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d) in case of recruitment of class IV staff :

i) the Head of the institution;

ii) a nominee of School Managing Committee.

(3) The Selection Committee shall regulate its own procedure and in the case of any difference of

opinion amongst the members of the Selection Committee on any matter, it shall be decided

by the trust or society running the school.

(4) The appointment of every employee of a school shall be made by its managing committee.

(5) Where any selection made by the Selection Committee is not acceptable to the managing

committee of the school, the managing committee shall record its reason for such non

acceptance and refer the matter to the trust or society running the school and the trust or

society, as the case may be, shall decide the same.

(6) Employees shall be appointed subject to the provisions of this agreement and they shall have

to comply with all the requirements of the provisions contained herein.

26. Medical Certificate and Character Certificate etc.

1. Every employees shall be required to produce the following certificates on appointment in the

school:

a) Medical certificate of fitness from a hospital established or maintained by the Government

or local authority.

b) Two certificates from educationists or any other respectable members of Society, not

related to the candidate, certifying the character and conduct to the satisfaction of the

school authorities.

c) Original degree/diploma, certificates along with certificate(s) of experience, if any; with

attested photocopies thereof. Original certificates will be returned after verification.

27. Probation

1. Except in the case of a purely temporary vacancy or leave vacancy or for a specific post of

temporary nature, every employee shall on initial appointment be on probation for a period of

one year from the date of his/her joining the duties. The period of probation may be extended by

the Managing Committee by a further period not exceeding one year. Services of an employee

during probation may be terminated by the Managing Committee without assigning any reason

by giving one month’s notice in writing or one month’s salary including all allowances.

2. If an employee desires to be relieved during the period of probation, it will be necessary for him

to give one month’s notice in writing or one month’s salary including all allowances unless and

otherwise the Managing Committee permits ,relaxation under special circumstances.

29

28. Confirmation

1. If the work and conduct of an employee during the period of probation are found to be satisfactory,

he/she will become eligible for confirmation on the expiry of the period of probation or the

extended period of probation as the case may be, with effect from the date of expiry of the said

period provided he/she fulfils the other requisite conditions.

2. The employee shall be informed of his confirmation within 3 months of the completion of

probation period.

29. Termination of Service due to Abolition of Posts etc.

1. If an employee at any time after confirmation intends to resign he/she shall give three months’

notice in writing or three months’ salary including all allowances to the Managing Committee.

2. The Managing Committee shall also be competent to terminate the services of a confirmed

employee only in case of abolition of a post due to closing down of school a class or reduction

in the number of sections of a class or discontinuance of a teaching subject by giving three

months notice in writing or three months salary including all allowances.

3. The Managing Committee shall have the power to relax the period of notice or payment of

salary in special circumstances.

30. Retirement

1. Every employee including Head of institution shall retire from service on attaining the age of 60.

However if the age of superannuation falls during the academic session, the concerned

employee will retire at the end of the academic session.

Provided further that if such employee is a recipient of National/State/CBSE Teachers Award.

He may be considered for a further extension of service for two years after attaining the age of

superannuation provided he is medically fit and is prepared to serve the school. The school

managing committee after considering such case of extension of service, shall forward the

details to the Board.

2. The Managing Committee may grant extension as per rule of State/UT if the employee has no

mental or physical disabilities and his/her services are beneficial to the institution.

3. The Board will be informed of such extension by the SMC.

31. Working Days and Working Hours

1. The working days and holidays will be as per State Government Schools or Kendriya Vidalayas.

2. The working hours will be such as may be specified from time to time by the Principal. Normally

the working hours will conform to the Kendriya Vidyalayas.

3. Working hours may be different for teaching and non-teaching staff as may be specified by the

Principal.

30

4. As and when required an employee may be assigned any special duty even if it is to be done

beyond the normal working hours in the interest of the school.

5. An employee is also required to conduct and organise co-curricular programmes and perform

other duties even beyond the normal working hours.

32. Number of Teaching periods

1. Normally a teacher should be engaged as a whole-time employee except in special cases

because of the nature of a subject where the work load does not justify a whole time teacher.

2. Every teacher shall devote in a year not less than 1200 hours to the teaching of students, out

of which not more than 200 hours may be required to be devoted for the coaching in the school

premises, of weak or gifted students, whether before or after the school hours.

3. Provided that if any teacher is required to devote more than 1200 hours to the teaching of

students, extra remuneration shall be paid to him at such rate as may be determined ,by the

managing committee, for every hour in excess of 1200 hours devoted by him to the teaching of

students.

4. In the case of an aided school, the extra remuneration referred to in sub-rule 32(3) shall be

subject to the previous approval of the grant-in-aid authority to qualify for aid of 95 per cent of

such extra remuneration, and in the case of an unaided recognised school, such extra

remuneration may be recovered from the students at such proportionate rate as may be

determined by the managing committee.

33. Maintenance of Record by the Teachers

1. A teacher is expected to maintain the following documents and also any other record as may

be specified from time to time.

a) Attendance Register of the class for which he/she is the Class Teacher.

b) Personal Log Book and Class Log Book, Programme of Instruction and Lesson Plans.

c) Cumulative result of his class.

d) Attendance Diary of optional subjects in case of teachers teaching such optional

subjects.

e) Stock Register of properties held by him/her.

f) CRB (Cumulative Record Book) of the class for which he/she is a class teacher.

g) Fee collection book of the class.

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34. Attendance of Employees

1. Every employee is expected to reach the school punctually and sign the attendance register

on arrival before the working of the school begins and also mark the time of departure.

2. An employee who has not signed the attendance register as above is liable to be considered

absent from duty for that date.

35. Contributory Provident Fund - Pension Scheme

1. Employees except those employed in temporary vacancies and on parttime

service, will be

required to become members of the Contributory Provident Fund Scheme as required under

the employees’ Provident Fund and Miscellaneous Provisions Act, 1952 or shall be eligible for

pension and gratuity, if adopted by the school.

2. Those eligible for pension shall contribute to GPF as per Government Rules.

36. Representations

1. Representation to the Managing Committee, Chairman of the Society or Manager may be

made only through Principal in case of teachers/other employees.

2. The Principal may submit his representation to Managing Committee/Chairman of the Society

through his next higher up- Manager/Correspondent of the School.

37. Permission to add Qualifications

1. No teacher shall be permitted to apply for adding qualifications before completing two years

service.

2. Individual cases duly recommended by the Principal may be considered when due by the

Managing Committee as also under special circumstances before completion of 2 years.

38. Application for Another Post

1. No member of the staff shall apply for employment elsewhere without notifying through the

Principal in writing to the S.M.C. which may grant such permission.

32

2. At the time of appointment each candidate will be required to declare particulars about all other

applications he/she might have put in for jobs.

39. Private and Other Tuitions

1. No staff member shall undertake private or any other tuition without prior permission in writing

of the Principal/Head of the Institution.

2. Group Tuitions in the school shall not be allowed.

40. Leave

1. Every employee shall be entitled to such leave as are admissible to the employee of a

corresponding status in Government schools.

2. Encashment/accumulation of leave shall also be allowed as per Govt. rules.

41. Grant of Leave

1. Leave cannot be claimed as a matter of right.

2. Grant of any leave shall depend on the exigencies of the institution and shall be at the discretion

of the Principal/Manager.

3. Except in unavoidable circumstances, applications for leave in writing shall be made in advance,

a letter or a phone message giving reasons should reach the Principal on the day of absence.

When a phone message is sent, it should be confirmed in writing by the subsequent day.

Merely applying for leave will not mean sanction, until and unless the leave is sanctioned by the

sanctioning authority.

Note : An application for leave or extension of leave should ordinarily be made in good time

before the date from which the leave or its extension is sought. If any employee does

not apply within seven days of the expiry of leave for further leave, or has been absent

from the school without leave for ten school days, the employee may be deemed to

have deserted his post.

42. Code of Conduct for employees

1. Every employee shall be governed by the Code of Conduct. The following acts shall constitute

breach of code of conduct:

i) Habitual late coming and negligence of duty.

ii) use of abusive language, quarrelsome and riotous behavior.

33

iii) Insubordination and defiance of lawful order.

iv) Disrespectful behaviour, rumour mongering and character assassination.

v) Making false accusations or assault either provoked or otherwise.

vi) Use of liquor or narcotics on the school premises.

vii) Embezzlement of funds or misappropriation of school property or theft or fraud.

viii) Mutilation/destruction of school records and property.

ix) Conviction by a court of law for criminal offence.

x) Possession in school premises of weapons, explosives, and other objectionable

materials.

xi) Indulging in or encouraging any form of malpractice connected with examination or

other school activities.

xii) Divulging confidential matters relating to school.

xiii) Obstructing other members of the staff from lawful duties and indulging in any sort of

agitation to coerce or embarrass the school authorities.

xiv) Carrying on personal monetary transactions among themselves, with the student and/

or with the parents.

xv) Taking active part in politics.

xvi) Propagating through teaching lessons or otherwise communal or sectarian outlook or

inciting or allowing any student to indulge in communal or sectarian activity.

xvii) Making sustained neglect in correcting class work or home work.

xviii) Taking private tuitions without permission of school authorities.

xix) Organising or attending any meeting during school hours except when he is required or

permitted by the Head of the school to do so.

xx) Absenting from work even though present in the school premises or absent without

leave.

xxi) Preparing or publishing any book or books commonly known as keys or assist whether

directly or indirectly in their publication or as a selling agent or canvasser for any publishing

firm or trader.

xxii) Asking for or accept, except with the previous sanction of the society, any contribution

or otherwise associate himself with the raising of funds of any kind or make any collection

whether in cash or in kind, in pursuance of any object whatsoever, except subscription

from the members of any association of teachers.

2. All the teachers are expected to be exemplary in their public and private life. Their loyalty,

sense of dedication and integrity of character at all times should be an inspiration of the youth

committee to their care. The teacher shall attend to his duties with care and commitment, be

punctual in attendance and dutiful in respect of class room and also for any other work connected

with the duties assigned to him by the Head of the school or the Board. He shall abide by the

rules and regulations of the school and carry out the lawful orders and also show due respect

to the constituted authorities.

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3. The following shall not be deemed as a breach of the Code of Conduct.

i) to appear at an examination to improve his qualifications with the Permission of the

employer.

ii) to become, or to continue to be a member of any religious, literary, scientific or

professional organisation or cooperative society.

iii) to organise or attend any meeting outside the school hours subject to the condition that

such meeting is held outside the school premises.

iv) to make any representation to the management for the redressal of any bonafide

grievance, subject to the condition that such representation is not made in rude or

indecorous language.

43. Service Books and Confidential Rolls

1. Service Book containing factual record of the employee, salary scale, increments, promotion,

leave record, any disciplinary action or reward etc. shall be maintained for each employee on

the form prescribed by the Education Directorate of the State/U.T. concerned. The signature of

the employee shall be obtained for entries in the Service Book. Service Book should be duly

attested by the Head of the school in the case of employees and by the person authorised / the

Manager / Secretary / Correspondent in the case of Head of the institution.

2. Annual confidential roll shall be maintained by the school for every employee including the

Head of the insititution. The confidential roll will contain assessment of work of the employee

during the academic year including the results. Confidential rolls for the employees shall be

written by the Head of the institution and for the Head of the Institution by the Manager / Secretary/

Correspondent.

3. Confidential rolls should be maintained in the form prescribed by the Education Department of

the State/U.T. concerned and should be kept confidential. Any adverse entry in the confidential

roll should be communicated to the employee concerned. The employee concerned may

represent against the adverse entry. The representation will be considered by the next higher

authority and if the higher authority is satisfied that the adverse entry is not justified the same

shall be expunged from the ACR.

4. Personal files shall be maintained by the school for each employee. The original ceritificate /

degrees shall be returned to the employees after verification and photostat copies kept in the

personal files. School Authorities should not keep the original certificate with them.

44. Disciplinary Procedure

Suspension

1. The school Managing Committee may place an employee under suspension where:

a) The disciplinary proceedings against him are contempted or pending.

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Or

b) A case against him / her in respect of any criminal offence is under investigation or trial:

Or

c) he/she is charged with embezzlement;

Or

d) he/she is charged with cruelty towards any student or any employee of the school;

Or

e) he/she is charged with misbehavior towards any parent, guardian student or employee

of the school;

Or

f) he/she is charged with a breach of any other Code of Conduct.

2. No order for suspension shall remain in force for more than six months unless the Committee,

for reasons to be recorded by it in writing directs the continuation of the suspension beyond the

period of six months.

3. Where the Principal/Manager intends to suspend any of the employee such intention shall be

communicated to the Chairman of the School, Managing Committee and no such suspension

shall be made except with prior approval of the Chairman of the Committee provided that the

Principal/Manager may suspend an employee with immediate effect and without prior approval

of the Chairman of the Committee if he/she satisfied that such immediate suspension is

necessary by reason of the gross misconduct within the meaning of the Code of Conduct or

involves moral turpitude.

Provided further no such immediate suspension or the suspension made with the approval of

the Chairman of the Committee shall remain in force for more than a period of fifteen days

from the date of suspension unless it has been communicated to the committee and approved

by it before the expiry of the said period. Where the intention to suspend or the immediate

suspension of an employee is communicated to the committee, it may if it is satisfied that

there are adequate and reasonable grounds for such suspension accord its approval to such

suspension.

4. An employee shall be deemed to have been placed under suspension by an order of the

“School Managing Committee:

a) with effect from the date of the detention, if he/she is detained in custody for a period

exceeding forty eight hours on a charge of an offence which in the opinion of the

committee involves moral turpitude;

b) with effect from the date of his/her conviction, if in the event of a conviction for an

offence involving in the opinion of the Committee moral turpitude he/she is sentenced

to a term of imprisonment exceeding forty eight hours and is not forthwith dismissed or

removed or compulsorily retired from service consequent on such conviction.

Explanation: The period of forty eight hours referred to in this rule shall be computed from the

commencement of detention or conviction as the case may be add for this purpose

intermittent periods of detention shall be taken into account.

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5. Where penalty or dismissal, removal or compulsory retirement from service imposed upon

an employee is set aside or rendered void, in consequence of, or, by a decision of a court of

law, and the disciplinary authority on a consideration of the circumstances of the case decides

to hold further inquiry against such employee on the same allegations on which the penalty of

dismissal, removal, or compulsory retirement was originally imposed such an employee shall

be deemed to have been placed under suspension by the committee from the date of original

order of dismissal, removal or compulsory retirement and shall continue to remain under

suspension until further orders;

Provided that no such further inquiry shall be ordered unless it is intended to meet a situation

where the court has passsed an order purely on to technical grounds without going into the

merits of the case.

6. An order of suspension made or deemed to have been made in these rules shall continue to

remain in force until it is modified or revoked by the Committee.

7. Where an employee is suspended or is deemed to have been suspended and any other

disciplinary proceeding is commenced against him during the continuance of that suspension,

the Committee may for reasons to be recorded by it in writing, direct that the employee shall

continue to be under suspension until the termination of all or any such proceeding.

8. An order of suspension made deemed to have been made under these rules may, at any time

be modified or revoked by the Committee.

9. Subsistence allowance: An employee under suspension shall, in relation to the period of

suspension, be entitled to the following payments, namely :

a) A subsistence allowance at an amount equal to one half of the pay last drawn by him/

her and in addition to such pay, dearness allowance at an appropriate to be paid in the

same manner as the salary;

b) Any other compensatory allowance admissible from time to time on the basis of pay of

which the employee was in receipt on the date of suspension.

Provided that the employee shall not be entitled to the compensatory allowance unless

the Committee is satisfied that the employee continued to meet the expenditure for

which such compensatory allowance is admissible.

Provided that where the period of suspension is extended beyond three months, the

Committee shall be competent to vary the amount of subsistence allowance for the

period subsequent to the period of first three months as follows:

i) The amount of subsistence allowance may be increased by a suitable amount, not

exceeding fifty percent of the subsistence allowance admissible for the period of the

first three months if in the opinion of the Committee to be recorded in writing, the period

of suspension has been prolonged due to reasons not directly attributable to the

employee.

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ii) The amount of subsistence allowance may be reduced by a suitable amount not

exceeding 50% of the subsistence admissible during the period of first three months, if

in the opinion of the Appointing Authority, the period of suspension has been prolonged,

due to reasons to be recorded in writing, directly attributable to the suspended employee.

iii) No payment of subsistence allowance shall be made unless the employee furnishes a

certificate to the effect that he/she is not engaged in any other employment, business,

profession or vocation.

Provided that in the case of an employee dismissed, removed or compulsorily retired from

service, who is deemed to have been placed or to continue to be under suspension and who

fails to produce such a certificate for any period or periods during which he/she is deemed be

placed or continue to be under suspension, he/she shall be entitled to the subsistence allowance

and other allowances equal to the amount by which his/her earnings during such period or

periods as the case may be fall short of the amount of subsistence allowance and other

allowances that would otherwise be admissible to him/her. Where the subsistence and other

allowances admissible to him/her are equal to or less than the amount earned by him /her

nothing in this proviso shall apply to him/her.

10. Where suspended employee is exonerated after disciplinary proceedings or where any criminal

prosecution against a suspended employee ends with an honourable acquittal, the salaries

and allowances of such employees minus the subsistent allowance received by him/her shall

be paid to him/her from the date on which he/she was suspended.

45. Penalties

1) The following penalties may, for good and sufficient reasons, including the breach of one or

more of the provisions of the Code of Conduct may be imposed upon an employee.

a) Minor penalties:

i) censure;

ii) recovery from pay, the whole or any part of any pecuniary loss caused to the

school by negligence or breach of orders;

iii) withholding of increment of pay

b) Major Penalties;

i) reduction in rank;

ii) compulsory retirement

iii) removal from service, which shall not be a disqualification for future employment

in any school run by the Society.

Explanation: The following shall not amount to a penalty within the meaning of this rule, namely

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a) Retirement of the employee in accordance with the provisions relating to superannuation,

retirement;

b) Replacement of a teacher who has not qualified on the date of his/her appointment by

a qualified one;

c) Discharge of an employee appointed on a short-term officiating vacancy caused by the

grant of leave suspension or the like.

46. Procedure of Imposing Minor Penalty

No order in case of a minor penalty shall be made except after informing the employee of the proposal

to take action against him/her and the allegation on which such action is proposed to be taken and

except after giving to the employee an opportunity to make any representation against the proposed

action.

47. Procedure for Imposing Major Penalty.

1. No order imposing on any employee any major penalty shall be made except after an inquiry is

held as far as may be, in the manner specified below:

a) The disciplinary authority shall frame definite charges on the basis of the allegation on

which the inquiry is proposed to be held and a copy of the charges together with the

statement of the allegations on which they are based shall be furnished to employee

and he/she shall be required to submit within such time as may be specified by the -

disciplinary authority but not later than two weeks, a written statement of his / her

defence and also to state whether he/she desires to be heard in person;

b) On receipt of the written statement of defence, or where no such statement is

received within the specified time, the disciplinary authority may itself make inquiry into

such of the charges as are not admitted or if it considers it necessary to do so, appoint

an inquiry officer for the purpose;

c) At the conclusion of the inquiry, the inquiry officer shall prepare a report of the inquiry

recording his findings on each of the charges together with the reasons thereof;

d) The disciplinary authority shall consider the report of the inquiry and record its findings

on each charge and if the disciplinary authority is of opinion that any of the major penalties

should be imposed it shall :i)

furnish to the employee a copy of the report of the enquiry officer, where an

inquiry has been made by such officer;

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ii) give him/her notice in writing stating the action proposed to be taken in regard to

him/her and calling upon him/her to submit within the specified time, not exceeding

two weeks, such representation as he/she may wish to make against the proposed

action,

iii) on receipt of the representation if any, made by the employee, the disciplinary

authority shall determine what penalty, if any should be imposed on the employee

and communicate its tentative decision to impose the penalty to the Committee

for its prior approval;

iv) after considering the representation, made by the employee against the penalty,

the disciplinary authority shall record its findings as to the penalty, which it

proposes to impose on the employee and send its findings and decision to the

Committee for its approval and while doing so the disciplinary authiority shall

furnish to the employee all relevant records of the case including the statement

of allegations, charges framed against the employee, representation made by

the employee, a copy of the inquiry report, where such inquiry was made and

the proceedings of the disciplinary authority.

2) No order with regard to the imposition of a major penalty shall be made by the disciplinary

authority except after the receipt of the approval of the Committee.

48. Payment of Pay and allowances on Reinstatement

1) When an employee who has been dismissed, removed or compulsorily retired from service

is reinstated as a result of appeal or would have been so reinstated but for his retirement

on superannuation while under suspension preceeding the dismissal, removal or compulsory

retirement as the case may be, the Committee shall consider and make a specific order:a)

with regard to the salary and allowances to be paid to the employee for the period

of his absence from duty including the period of suspension preceeding his dismissal,

removal or compulsory retirement as the case may be;and

b) whether or not the said period shall be treated as the period spent on duty.

2) Where the Committee is of opinion that the employee who had been dismissed, removed or

compulsorily retired from service has been fully exonerated, the employee shall be paid the full

salary and allowances to which he would have been entitled had he not been dismissed,

removed or compulsorily retired from service or suspended prior to such dismissal, removal

or compulsory retirement from service, as the case may be :

40

Provided that where the Committee is of opinion that the termination of the proceedings instituted

against the employee had been delayed due to reasons directly attributable to the employee, it

may, after giving a reasonable opportunity to the employee to make representation, if any,

made by the employee, direct, for reasons to be recorded by it in writing, that the employee

shall be paid for the period of such delay only such proportion of the salary and allowance as it

may determine.

3) The payment of allowance shall be subject to all other conditions under which such allowances

are admissible and the proportion of the full salary and allowances determined under the proviso

to sub-rule 48(2) shall not be less than the subsistence allowance and other admissible

allowances.

49. Disciplinary Committee

1) In case the employee wishes to appeal against the order of the Disciplinary Authority, the

appeal shall be referred to a Disciplinary Committee. The Disciplinary Committee shall consist

of the following:

a) The Chairman of the School Managing Committee or in his absence any member of

the Committee, nominated by him.

b) The Manager of the school, and where the disciplinary proceedings is against him/her

any other person of the Committee nominated by the Chairman.

c) A nominee of the Board appropriate authority. He/ she shall act as an adviser.

d) The Head of the school, except where the disciplinary proceeding is against him/her,

the Head of any other school nominated by the CBSE or Director of Education in case

the Act so provides.

e) One teacher who is a member of SMC of the school nominated by the Chairman of the

Committee.

2) The Disciplinary Committee shall carefully examine the findings of the Inquiry Officer reasons

for imposing penalty recorded by the Disciplinary Authority and the representation by the

employee and pass orders as it may deem fit.

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CHAPTER-VIII

INTERPRETATION REPEAL AND SAVING

50. Interpretation

1. On any question as to the interpretation of any provision of these Bye-laws, the decision of

Chairman shall be final.

51. Repeal and Saving

1) The existing provisions regarding affiliation regulations and any notification or orders issued

there under are hereby repealed by these bye-laws, provided that:

i) such repeal shall not affect the previous operation of the said regulations or any

notifications or orders made, or anything done, or action taken, thereunder

ii) Any proceeding under the same Regulations pending at the commencement of these

Bye-laws shall be continued and disposed of, as far as may be, in accordance with the

provisions of these Bye-laws, as if such proceedings under these Bye-laws.

iii) Nothing in these Bye-laws shall be construed as depriving any person to whom these

Bye-laws apply, or any right of appeal which had accured to him under the regulations,

notifications or orders in force before the commencement of these Bye-laws.

iv) An appeal pending at the commencement of these Bye-laws against an order made

before such commencement shall be considered and orders thereon shall be made in

accordance with these Bye-laws as if such orders were made and the appeals were

preferred under these Bye-laws.

2) As from the commencement of these Bye-laws any appeal or application for review against

any orders made before such commencement shall be preferred to or made under these

Bye-laws as if such orders were made under these bye-laws.

52. Jurisdiction to file suits

1) The Secretary shall be the legal person in whose name the Board may sue or may be sued.

2) The legal jurisdiction for the suits to be filed against the Board shall be the Union Territory of

Delhi only.

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CHAPTER-IX

53. MINIMUM QUALIFICATIONS FOR

HEADS AND TEACHERS

The Board has prescribed the following minimum qualifications for Heads of Sr. Sec./Sec

Schools and for teachers to teach various subjects in Classes IX to XII

Heads

i) Senior Secondary Schools:

A. 1. Masters Degree or Honours Degree of a Foreign University recognised as equivalent to the

Master’s Degree of an Indian University by the U.P.S.C. or Honours Degree of such Indian

Universities as may be recognised equivalent to the Master’s Degree by the U.P.S.C.

2. A teaching Degree or a Diploma in Education or its equivalent.

3. Experience as required under anyone of the following clauses:

a) At least 3 years experience of administrative charge of a recognised College having

Intermediate or higher classes.

b) At least 5 years experience of administrative charge of a recognised High School.

c) At least 5 years experience of teaching in a recognised college or Higher Secondary

School or an equivalent teaching experience in a Teachers Training Institute.

d) At least 8 years teaching experience in a recognised High School.

e) At least 5 years experience including 3years educational administrative experience

and 2 years teaching experience in a recognised High or Higher Secondary School or

a Teachers Training Institute.

OR

B. Bachelor of Engineering with 5 years teaching experience in a recognised College or Hr. Sec.

School (Given effect from 1.1. 1977).

Note: Degree / Diplomas /Certificates issued by Maithily University, Bihar, Mahila Vishwa Vidyalaya,

Varanasi; Varanasi Sanskrit Viswavidyalaya and Central Board of Higher Education, Uttam

Nagar, New Delhi are not recognised as per UGC Notification publised on 21.12.1988

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OR

C. Trained Graduate Heads of recognised High Schools who have attained the age of 45 years

and possess at least 15 years teaching experience of Secondary classes in a recognised

High/Higher Secondary School (including at least 5 years administrative experience as Head

of a recognised High School.)

OR

D. Persons possessing Masters Degree with at least 15 years teaching experience in a recognised

Higher Secondary School and/or a recognised college having attained the age of 45 years.

OR

E. Persons possessing Masters Degree in Education and having the requisite experience as

provided for in anyone of the forgoing clauses A to D.

Note: Two or more categories of experiences can be proportionately combined.

ii) Secondary Schools:

At least Master’s Degree (or its equivalent) with a teaching degree or its equivalent with 5 years

experience of teaching of High or Higher Secondary/Intermediate classes.

OR

i) At least Bachelor’s Degree from a recognised University;

ii) B.Ed. from a recognised University/Institute; and

iii) 8 years experience of teaching Secondary School classes (up to class X) or 12

years of teaching experience of Middle and Secondary classes of which minimum 5

years being experience of teaching the Secondary classes; or 5 years experience as

Headmaster

of Middle School or other equivalent administrative experience.

Teachers

1. PGT (To teach classes XI-XII)

i) English

a) Master’s Degree in the subject;

Note: Persons having post graduate qualifications with specialisation in a branch of the subject

with graduation in the subject concerned be treated on par with the M.A /M.Sc. in the subject

concerned provided it is proceed by Graduation in the subject of teaching.

44

b) Degree or recognised Diploma in education

OR

Three years experience of teaching Intermediate or higher classes.

OR

Diploma in teaching of English from the Central Institute of English and Foreign Lang

uages, Hyderabad.