CBSE Norms Of Affiliations
1. The Board may affiliate several categories of schools all over India and abroad, as for
(i) Government or Government aided schools;
(ii) Schools run by autonomous Organisations under the Government like Kendriya
Vidyalaya Sangathan (KVS), Navodaya Vidyalaya Samiti (NVS), Central Tibetan Schools
Organisation (CTSO), Sainik Schools Society etc;
(iii) Schools run by Government Deptt. directly like Defence, Railways etc.
(iv) Schools managed directly by Public Sector Undertakings or by reputed societies for
Public Sector Undertakings under the financial control of such Public Sector
Undertakings or by Societies formed by such undertakings.
(v) Private, unaided schools established by Societies registered under the Societies
Registration Act 1860 of the Government of India or under Acts of the State Governments
as educational, charitable or religious societies having non-proprietary character or by
2. Applications for affiliation may be considered under the following four categories:
(i) approval of middle class syllabus.
(ii) provisional affiliation of a secondary school.
(iii) upgradation/provisional affiliation of a school for senior secondary stage.
(iv) Regular affiliation to schools run by the Govt./Govt. Aided/Kendriya Vidyalaya Sangathan
(KVS)/Navodaya Vidyalaya Samiti (NVS)/Central Tibetan Schools Organization (CTSO).
(v) Permanent Affiliation.
Note: The Board may grant Affiliation in vocational courses only as per provision contained in
3. Any educational institution in India or outside India which fulfils the following essential
conditions (without which the case cannot be processed) can apply to the Board for
(i) The School seeking Provisional Affiliation with the Board must have formal prior
recognition of the State/U. T. Govt. Its application either should be forwarded by
the States Govt. or there should be a No Objection Certificate to the effect that
State Government has no objection to the affiliation of the school with the C.B.S.E.
‘No Objection Certificate’ once issued to any school will be considered at par
even if it prescribes a specific period unless it is withdrawn. Condition of submitting
a No Objection Certificate will not be applicable to categories 3.1 (i) to (iv).
*** (a) The School/Society/Trust, or the Congregation or other Religious Body controlling the
Society/Trust managing the school must have about two acres (or as otherwise permitted
measurement) of land and a building constructed on a part of land and proper
playgrounds on the remaining land.
** Provided that the school may be graded as Category A+, Category A & Category B
School as per the following criteria:
Category A + School Permanently
Category A School Provisionally
affiliated school with land of at
least 2 acres or of such measurement as
has been permitted under Rule 3(ii), (b),
(c), (d) & (e)
Category B School Provisionally
affiliated school with following
a) recognized by the Education Department or whose application has been
forwarded by it.
b) does not possess land as per Category ‘A’ but has not less than 1.5 acre of
land and also satisfies the following:
* 250 sq. mtr. of area + 1 sq.mtr. for every student on
the rolls (for a middle school).
* 500 sq.mtr. of area +1 sq.mtr. for every student on
the rolls (for a Secondary school).
* 750 sq.mtr. of area +1 sq.mtr. for every student on
the rolls (for a Senior Secondary school).
c) pays salaries as per State Govt./U.T. scales of pay
d) satisfies all the other conditions of Affiliation Bye-Laws
(b) In metropolitan cities with a population exceeding 25 lacs, the land should not be less
than one acre with adequate building & arrangement with other institution/
organization for imparting Physical & Health Education and for conducting
games, to the satisfaction of the Board. In case of lease, it will be accepted if it is for at
least 30 years. Provided further that in case of any portion which is leased out below 30
years, such case may be considered provided that land has been allotted by the Govt.
or Govt. Agencies andit is as per the Law of the land. In all such cases school should
have at least one acre of land by ownership or by lease for 30 years and in all case the
total land area should not be less than about 2 acres.
** Rule added in the Affiliation Committee’s meeting held on 16/03/2005 and approved by the Governing
Body at its meeting held on 27/06/2006
*** Rule added as per approval of the Governning Body at its meeting held on 27/06/2005.
(c) In hilly areas, the land should not be less than one acre. The norms as prescribed by
the Planning Commission shall be applicable for determining the hilly areas.
(d) The land area for the schools seeking affiliation in NCT, Delhi should not be less
than the following:1.
Senior Secondary School Classes from preAll
the 4 4000sq. mts.
Primary to class XII streams
2. Senior Secondary School Classes from preMaximum
Primary to class XII two streams
3. Secondary School Classes from pre_
2000 sq. mts.
Primary to Class X
(e) Classified cities under A -1 viz. Mumbai, Kolkata and Chennai within their
limits of Municipal Corporation be at par with the relaxation in land requirement as has
already been prescribed for Delhi under Sub-Clause (d) above.
(f) The schools which were granted affiliation upto Secondary level on or before
the year 1996 under the (relaxed condition of land requirement under category “B” or
“C” may be considered for Upgradation to +2 stage provided. that they should have
atleast one acre of land.
** Provided further that such school will have only two sections at +2 level preferably
one for non-vocational stream and one for vocational stream with the provision that
the number of candidates shall not exceed 40 in each section.
Provided further also that if the school is found to have opened more than two sections it will
attract violation of provisions of Affiliation Bye-Laws of the Board.
(iii) The Trust or Society/Management running the school should be of non-proprietary
character. The list of members with their addresses, occupations, qualifications and an affidavit
from the Chairman/Secretary stating how the members are related to each other or they
are not related to each other duly attested by first class magistrate should be submitted.
(iv) The school should have well qualified staff as per the norms of the Board given in
(v) The school in India must pay salaries and admissible allowances to the staff not less
than the corresponding categories of employees in the State Government schools or
as per scales etc. prescribed by the Government of India. The schools outside India
should pay salaries not lower than those of the teachers in government schools in
that country or not less than the salaries and foreign allowances payable to KVS
teachers if officially posted to that country. A certificate to this effect should be
obtained from the Indian Diplomatic Mission.
** Rule added in the Affiliation Committee’s meeting held on 6/10/2005 and approved by the Governing
Body at its meeting held on 9/12/2005.
(A) Provisional Affiliation :
Those schools which fulfil the essential conditions of the Affiliation Bye-Laws may be
considered for Provisional Affiliation for a period of three years subject to fulfilling
all the norms and conditions of the Affiliation Bye-Laws with in this period. In case the school(s)
do not fulfil the norms and conditions of the affiliation due to some prudent reasons the Board
may grant extension of provisional affiliation granted for a further period of 3 years to 5 years
subject to fulfill the conditions of affiliation in the extended period.
(B) Regular Affiliation :
The schools run by Govt./Govt. Aided/KVS/NVS/CTSO will be granted one time regular
affiliation subject to satisfying and fulfilling all the norms/conditions of the Affiliation Bye - Laws
including of the land etc. Such school need not apply for extension of affiliation, but they have
to remit annual fee as may be prescribed.
**(C) Permanent Affiliation
i. Schools managed directly by the Public Sector Undertakings (PSUs) or by reputed
societies of PSUs under financial control of such PSUs or by societies formed by such
undertakings, and private, unaided schools established by societies/trusts as per
Affiliation Bye-laws may apply for Permanent Affiliation.
ii. Those schools which have been granted Provisional Affiliation may be considered for
permanent affiliation after the expiry of period of provisional affiliation of 3 years or
such extension of provisional affiliation as the case may be subject to fulfillment of all the
norms and conditions of the Affiliation Bye-Laws in force by the Board.
Provided further that preference may be given to such schools which have been provisionally
affiliated with CBSE for a period of 10 years or more and satisfying all the conditions of Affiliation
Provided further also that in case of non/partial fulfillment of conditions as mentioned in various
chapters of Affiliation Bye-Laws, the application will be summarily rejected.
iii. The school seeking permanent affiliation must also satisfy the following conditions:
The infrastructural facilities should be as follows:- .
(i) Class rooms - minimum size should be 8 m x 6 m (approx 500. sq. ft.).
(ii) Science Labs. (Composite for Secondary or/and separate Physics, Chemistry
and Biology for Senior Secondary)- minimum size should be 9 m.x 6 m.each
(approx 600 sq. ft) and fully equipped.
** Rule added in the Affiliation Committee’s meeting held on 20/06/2005 and approved by the Governing
Body at its meeting held on 27/06/2005.
(iii) Library - minimum size should be 14 m.x 8 m. fully equipped and with reading
(iv) Computer Lab. and Math Lab. - No minimum size is prescribed, however, the
school should have separate provision for each
(v) Rooms for extra curricular activities - either separate rooms for music, dance,
arts & sports or one multi purpose hall for all these activities should be available.
Besides fulfilling the other conditions, the school must satisfy the following:(
i) All admissions and. withdrawal registers are properly maintained.
(ii) The Service records of teaching and non-teaching staffs are duly maintained and
(iii) No teachers are appointed on ad-hoc basis
(iv) Teaching & non-teaching staff are appointed on prescribed pay scales & no staff are
appointed on consolidated pay. They are also paid DA & admissible other allowances
as per Central or respective State Govt. rates.
(c) Quality of Education
The school seeking permanent affiliation must be quality driven and must strive for
excellence in all aspect of its activities. It must satisfy the board’s direction regarding
no school bag and no homework to the students upto class II, Continuous and
Comprehensive Evaluation (CCE) in primary classes with no pass-fail criterion and
also extension of CCE gradually upto class VIII.
Provided also that the school seeking permanent affiliation must implement the academic
initiatives like Introduction of Alternative to Homework from class III to V, Introduction of Life
Skills Education for classes VI to VIII, and maintenance of Proper records of
internal assessment from classes VI to X .The average result of the school in the last
three years must not be less than the Board’s average in class X and XII examinations.
iv. Appeal against rejection
(a) The school whose application has been rejected will have the opportunity to
appeal against such rejection to the Appellate Authority after payment of an
Appeal Fee. The Appellate Authority shall consist of Chairman of the Board and two
other Members as may be nominated by the Board.
(b) The school whose request has been rejected by the Appellate Authority also,
will be eligible to apply only after two academic years, excluding the academic year in
which the application has been rejected. The fee, including the fee for Appeal, once
deposited shall not be refunded under any circumstances. .
(a ) The Permanent Affiliation will be granted after physical inspection of the school
and satisfaction of the Board that it is meeting with all the conditions prescribed for the
(b) The inspection of schools requesting Permanent Affiliation will be conducted by a
Committee consisting of three members, at least one of which. must be an academician
of repute to look into the academic activities.
(c ) It is the responsibility of the school to ensure that it is satisfying all the conditions laid
down in the Affiliation Bye-Laws duly supported with documentary evidences in the
prescribed formats. In case an application is rejected due to non-fulfillment of all the
conditions/non furnishing of documentary evidences, the fee deposited will not be
refunded even if the school has not been inspected.
(d) The schools which are permanently affiliated will be required to remit annual fee at an
amount to be prescribed from time to time. The annual fee will be deposited along
with annual examination fee.
(e) The schools which are permanently affiliated, will observe various ‘Dos’ and ‘Don’ts’
mentioned in Chapter II Bye-Laws 3 of Affiliation Bye-laws All other condition of
Affiliation Bye-laws of the Board will also be applicable ‘mutatis-mutandis’.
(f) The permanent affiliation granted to schools shall not be treated as absolute. The
Board has the right to inspect such schools as deem fit so as to ensure that the
norms/ conditions laid down in the bye-laws in force are strictly complied with.
(g) Such schools which are/would be permanently affiliated with the Board may be permitted
to introduce additional subjects as and when they like but before introduction of
additional subjects they may remit the requisite fee and supply the necessary information
with regard to infrastructure made available in the school and staff provided for the
subject under introduction.
4. Last Date for Submission of Applications
1. Application “On Line” for (a)approval of middle class syllabus, (b) provisional affiliation of a
secondary school, (c) upgradation of the school for senior secondary stage as the case may
be, along with the prescribed fee should reach the Board’s office latest by 30th June of the
year preceding the session from which approval of syllabus/provisional affiliation/upgradation
is sought. The request for approval of middle class syllabus should be made only when the
school has reached at least Class VI.
2. In the case of institutions situated outside India, the application should be accompanied by a
letter of recommendation from the Indian Diplomatic Mission.
3. The Chairman of the Board may entertain an application after the last date if the reasons are
strong enough to warrant such extension.
5. Society/Trust running the School
1. In case of schools belonging to category 3(1 ) (v) there should be a properly constituted
Registered Society/Trust. It should be of a non-proprietary character and its constitution
be such that it does not vest control in a single individual or members of a family. The aims of
the society/trust should be as laid down under section 19(1) and (2).
2. Formation of the Society/Trust should also conform to the State Government rules in which the
school is located.
3. The Board may in special circumstances exempt schools from operation of the above
clause in respect of schools set up in foreign countries where societies/ trust in the
name of Indians cannot be registered under any law or enactment.
6. School Management Committee
Subject to relevant provision in the Education Act of the State/U.T. Concerned, every
affiliated school except schools run directly by the Education Department of the Government of the
State/U.T. should have a scheme of management approved by the Board. It should also have a School
Managing Committee as laid down under section 20(1) (2), (3) and 21.
7. Financial Resources
1. The school must have sufficient financial resources to guarantee its continued existence.It
should have permanent source of income to meet the running expenses of the
school so as to maintain it at a reasonable standard of efficiency, to pay salaries to
teachers and other categories of staff regularly at least at par with the corresponding
categories in the State Government Schools and to undertake improvement/
development of school facilities.In case of institutions which are in the receipt of
grant-in-aid from the State Government/U.T. the permanent Source of income shall
include the amount of grant-in-aid also
2. No part of income from the institution shall be diverted to any individual in the Trust/
Society/School Management Committee or to any other person. The savings, if any,
after meeting the recurring and non-recurring expenditure and contributions to
developmental, depreciation and contingency funds may be further utilized for
promoting the school. The accounts should be audited and certified by a Chartered
Accountant and proper accounts statements should be prepared as per rules. A copy
each of the Statement of Accounts should be sent to the Board every year.
3. The channelling of funds by the management to person (s) or enterprise other than
for furthering education in the school will contravene the rules governing affiliation
and call for appropriate action by the Board.
8. Physical Facilities
1. In addition to the basic requirement of Section 3 (3), the institution should have other facilities
commensurate with its requirements. It should satisfy the minimum conditions laid down by
the Board for school building. Class rooms should be adequate in size. The minimum floor
space should at least be 1 sq. metre per student. .
2. Every institution will provide proper facilities like ramps toilets for wheel chair users
and auditory signals in elevators in lifts in accordance with the provisions laid down in PWD
3. The school have suitable furniture in the classrooms and office equipment and furniture
commensurate with the strength of students and the staff.
4. The school should have the needed equipment and facilities (at least the minimum
prescribed by the Board) for Sciences, Home Science, Technical subjects, Vocational subjects
and various activities under Work Experience and Art Education.
List of minimum equipment prescribed for Science subjects for Secondary/Sr. Secondary
School can be had from the Board against payment.
5. The school should scrupulously observe prescription from the Municipal Authority
regarding drinking water and fire safety precaution in the school. A certification from the Municipal/
Fire Authorities regarding sanitary conditions and water/fire safety should be submitted along
with the application. A fresh certificate regarding fulfillment of these requirements should be
obtained and submitted to the Board every five years.
6. The School should have adequate facilities for providing recreation activities and physical
education as well as for conduct of various activities and programs for developmental
education and for the social, cultural and moral development of the students and for
safeguarding their health.
7. i) Adequate ground to create out door facilities for a 200 metre track;
ii) Adequate land for kabbadi and Kho-Kho; and
(iii) Facilities for playing Volleyball.
1. The Library should be well equipped and spacious. It should have at least five books
(other than text books) per student in its stock subject to a minimum of 1500 at the
beginning. It shall not stock notes, examination guides or keys of any kind. In the
selection of books, norms or guidelines provided by the Board should be followed and purchases
should be made in consultation with the subject teachers.
2. The school should subscribe to sufficient number of newspapers and magazines. At
least 15 magazines suitable for students and professional needs of teachers should be
3. The Library shall not contain any book or other forms of literature that espouse or
propagate communal disharmony or casteism or discrimination based on religion,
regions or language etc. The school should not stock in the library any book disapproved by
the Government/ Board.
10. Staff and Service Conditions
1. Besides the minimum requirements for salaries as laid down in Section 3(3), the
school should have adequate teaching staff possessing the necessary qualification laid down
for various posts/subject teachers by the Board. The pupil teachers ratio should not exceed
30. Also there must be 1 1/2 teachers per section to teach various subjects.
2. Salary should be paid through Account Payee Cheques drawn on a scheduled bank,
from the date of first appointment of the teachers on probation.
3. The school should have well defined conditions of service as per norms of State/U.T.
Government and should issue letters of appointment to the employees at the time of
joining service and should also sign a contract of service. The contract should be
similar to the format given in AppendixIII in these Bye-laws or in the form prescribed by the
State/U.T. Government, in case the act of the State/U.T. Provides so. The
period of probation should normally be one year extendable for another year. In case the
management is not satisfied with the performance, the same should be brought to the notice
of the employees concerned in writing. Probation should not be extended beyond two years
and the Management should arrive at a decision to confirm the teacher or not before the end
of the probationary period.
4. The school should have Contributory Provident Fund and Gratuity or Pension, Gratuity
and General Provident Fund as retirement benefits. These schemes should be as per
Government rules of the State/Centre. In addition, it will also consider providing other
welfare measures like free children education, leave travel concession, medical benefits, leave
5. Normally a teacher should be engaged as a whole time employee except in special
cases where work load does not justify a whole time teacher. No teacher, teaching the Secondary,
Senior Secondary classes shall be required to teach more than 3/4 of the total periods in a
6. The number of students in the class should not be very large. The optimum number in a
section of a class is 40.
7. Every school should take steps to provide reorientation to all its teaching staff, at least
once in five years. Such orientation may be organised by the school itself or in collaboration
with other schools or by the State or Regional Institutions or by the Board or by a National
8. The Management of the schools shall not retain the original degree/diplomas certificates of the
teachers and other employees of the school with them. The original certificates etc. taken for
verification shall be returned at the earliest after verification. Photostat copies may be obtained
from the employees and kept in their personal files. .
9. Check gender specific violence, strictly comply with the guidelines and norms prescribed by
the Hon’ble Supreme Court of India in the writ petition (Criminal) no. 666-70 of 1992 Vishaka
and others V /s State of Rajasthan and others delivered on 13-8-1997 for protection of women
from sexual harassment at the work place.
1. Fees charges should be commensurate with the facilities provided by the institution.
Fees should normally be charged under the heads prescribed by the Department of
Education of the State/U.T. for schools of different categories. No capitation fee or
voluntary donations for gaining admission in the school or for any other purpose
should be charged / collected in the name of the school. In case of such malpractices, the
Board may take drastic action leading to disaffiliation of the school.
2. In case a student leaves the school for such compulsion as transfer of parents or for
health reason or in case of death of the student before completion of the session,
prorata return of quarterly/term/annual fees should be made.
3. The unaided schools should consult parents through parents’ representatives before
revising the fees. The fee should not be revised during the mid session.
12. Admission of Students
Admission in the school affiliated to the CBSE shall be made without any distinction of
religion, race, caste, creed, place of birth or any of them. As regards reservation for SC/ST students is
concerned, it shall be governed by the Education Act/Rules applicable to the State/U.T. where the
school is situated.
1. The school seeking Board’s affiliation/already affiliated to it shall be open to inspection by the
Inspection Committee deputed by the Board or the Education Department of the State/Union
Territory in which it is situated.
2. The Schools situated abroad shall also be opened to inspection by the Inspection
Committee deputed by the Board. The Board will pay the TA/DA and other allowances
admissible as per Govt. of India approved rate including airport tax and local transport
conveyance for such inspection.
3. The school shall supply information and returns called for by the Board/State or Central
Government within the prescribed time given for its furnishing to the authority concerned.
4. The building and furniture of affiliated Institutions shall be placed at the disposal of the
Board for conducting any examination and spot evaluation free of charge. The
Management and the Principal shall cooperate with the Board in the conduct of
examinations and evaluation of scripts. If asked by the Board, the school shall provide
atleast one examiner in each subject offered by the school and more than one, if more
than 200 students have been sent for the examination. In case they fail to do so, the
Board shall have the right to take appropriate action including initiating action for
disaffiliation of the school. However, the size of the school will be taken into account
before such a condition is imposed in order to avoid disruption of academic work in the school.
5. The school shall maintain records of attendance of all students in Secondary/ Senior
Secondary classes for purposes of admission to the Board’s examinations. The entries in
these registers shall be properly checked at the end of each session and signed. The attendance
registers shall be open to inspection by the officers of the Board Inspection Committee.
6. The school shall arrange the medical check-up of the students at least once a year and
keep a proper record of the same.
7. The school shall take steps to see that value education with particular emphasis on
National Integration is imparted to students through teaching various subjects and
activities in the school curriculum.
8. Institution affiliated to the Board shall not in general send candidates for ‘examination
of any other Board/University. It shall Prepare. candidates for the Secondary and Senior
Secondary examinations of the CBSE only. The general principle which may be followed at that
affiliation for classes higher than Senior Secondary may be allowed with another
University but for lower classes i.e. for Secondary classes this should not generally be
allowed.The affiliation of vocational courses may be done as per the requirements of
the institutions offering them.
9. In the interest of Promoting Vocational Courses, schools/colleges may be permitted to
have limited affiliation to the Board for vocational courses only. This would be subject
to the condition that they would fulfill the other conditions of the Affiliation Bye-Laws
including the curriculum prescribed by the Board.
Provided further that the school will impart education on Vocational Courses in
collaboration with such organizations/industries which are directly concerned with the
particular Vocational Courses of study and are available at reasonable distance.
10. The Board may conduct an audit of the funds of the school as and when it thinks necessary to
i) The funds/fee collected by the school authorities are not diverted;
ii) The staff is paid salaries as per the Bye-Laws;
iii) Any other financial irregularity.
11. Board’s Examinations
i) It is mandatory for a school affiliated to Board to follow the Examination
Bye-laws of the Board in toto;
ii) No affiliated school shall endeavour to present the candidates who are
not on its roll nor shall it present the candidates of its unaffiliated Branch/
School to any of the Board’s Examinations.
iii) If the Board has reasons to believe that an affiliated school is not
following the Sub-Section 1 & 2 of this Section, the Board may resort to
penalities as prescribed here under.
Every affiliated school shall present a list of number of students and their particulars in respect of
Classes IX, X, XI & XII at the time of beginning of an academic session.
Generally, there shall be no variation between the said list of candidates submitted at the time of
filing of applications for the Board’s examinations. However, genuine variations, if any, shall be brought
to the notice of the Board well in advance and in any case not later than September 30th of the
academic session. Such variation duly allowed by the Board shall be included in the list of candidates.
Summary disaffiliation for five years and forfeiture of fees, if any. Reaffiliation shall be
considered on merits after a fresh application is filed. Repetition of violation of any Bye-Laws shall lead
to permanent disaffiliation.
14. Reserve Fund
1) The school shall maintain reserve fund to the extent indicated below:
Enrolment of students Amount of Reserve Fund
from 1st and onwards
Upto 500 Rs.60,000/from
501 to 750 Rs. 80,000/from
751 to 1000 Rs. 100,000/above
1000 Rs. 100/- per student’ rounded to the
2) Reserve Fund shall be maintained in the joint names of the Manager of the school
concerned and the Secretary of the Board in a scheduled Bank. In case of institution
receiving grant in aid or in case the School Education Act of the State/UT so prescribes, the
reserve fund shall be maintained in the joint names of the Manager of the school
and the Director or Education of the State/Union Territory concerned. The interest
accruing out of the deposit of reserve fund made by the institution at the time of
affilation/ extension of affiliation be not withdrawn by the Management under any
circumstances what so ever.
14.- (A) TRANSFER / SALE OF SCHOOL
The Board would not allow any property transfer/Sale of school by one Society/
Management / Trust to another Society / Management / Trust through agreement /
sale deed. In case such transaction is effected explicitly or implicitly, the Board shall
withdraw its affiliation with immediate effect.
CHAPTER - III
15. Submission of Applications for Affiliation and Follow - up
**1. (a) The schools fulfilling the norms of Affiliation given in Chapter-II may apply ‘On-line’ to the
Board for approval of Middle Class Syllabus/fresh provisional affiliation/ upgradtion of Senior
Secondary Classes on the prescribed form alongwith prescribed fee given in Appendix II
before 30th June of the Year preceding the year in which Class VII/IX/XI as the case may be
is proposed to be started. Application Forms, procedural details and Affiliation Bye-Laws
for submission of applications ‘on line’ are available on the Boards website www.cbse.nic.in.
Applications submitted by post or by any other means will not be processed.
All the applications which are received by CBSE on or before 30th June every year may be
processed together within a period of six months thereof. The order of granting or refusing
the affiliation shall be communicated to the applicants on or before 31st December of that
*** (b) Application for Permanent Affiliation will be submitted ‘On Line’ only. Appeal against rejection
duly supported with documentary evidences will have to be submitted ‘ by post’
2. Before applying, the school should ensure that it fulfils the essential requirements of
affiliation as given in Rule 3(3) of Chapter II. No application will be considered in case the
essential requirements are not fulfilled by the school.
3. On receipt of applications, the Board will examine the documents on various conditions
and in case it observed that the school fulfils the essential conditions, an inspection
committee will be appointed in order to assess the suitability of the school for affiliation of the
school with CBSE for classes applied for.
4. In case on scrutiny of application, it is found that the school does not fulfil the minimum
conditions, it will be informed accordingly and no further action will be taken by the
Board till the essential conditions are fulfilled to the satisfaction of the Board.
5. The inspection report along with observations of the office will be placed before the Affiliation
Committee of the Board at its next meeting to decide whether the school be granted affiliation/
approval etc., as the case may be. The decision about grant of affiliation etc. will be
communicated to the school immediately after the approval of Affiliation Committee. In case of
emergency, this power may, however, be exercised by the Chairman.
6. The grant of approval of syllabus of Middle Classes does not in any way imply any
obligation on the part of the Board to affiliate the school for secondary classes and,
similarly a Secondary School for Senior Secondary Classes.
7. The approval shall be subject to the conditions that the school will make fresh
applications for provisional affiliation for the Secondary classes or Senior Secondary
classes on the prescribed form in accordance with the Bye-laws and conditions for
Provisional Affiliation / Upgradation when Class VIII or X has started.
** Rule added in the Affiliation Committee’s meeting held on 29/10/2004 and approved by the Governing
Body at its meeting held on 30/12/2004
*** Rule added in the Affiliation Committe in its meeting held on 20/06/2005 and approved by the Governning
Body at its meeting held on 27/06/2005.
8. Extension for approval of middle class syllabus is not extendable as the purpose is to
affiliate the school as a secondary school and not as a middle school.
**9. No School is permitted to start CBSE Pattern Classes VII/IX/XI as the case may be
without obtaining formal permission of affiliation of the CBSE. Any school who voilates the
condition would be disqualified for a period of two years.
10. Request for getting approval of Middle Class Syllabus/Provisional Affiliation for
Secondary/Senior Secondary Classes should be made when Class VI/VIII/X, as the
case may be, has been started In the school.
11. EXTENSION OF PROVISIONAL/ REGULAR AFFILIATION
Request for extension of Provisional/Regular affiliation for Secondary/Senior Secondary classes
shall be made by the School Authority by 30th June of the preceding year in which the provisional
** Rule added in the Affiliation Committee’s meeting held on 29/10/2004 and approved by the Governing
Body at its meeting held on 30/12/2004
16. Autonomous Schools
1. The Board may grant autonomy to selected schools with a view to giving them an opportunity
to take initiative in the field of curriculum and evaluation. The school seeking autonomous
status should be a high order school among those affiliated with the Board.
2. A school shall be eligible for consideration for the grant of autonomous status if it satisfies the
i) It enjoys the status of regular affiliation of the Board.
ii) It should continue satisfying the basic conditions like ‘No Objection
Certificate’ from the State Government, minimum qualifications and
salary of teachers;
iii) The composition of the trust/society managing the school should be
iv) The school must enjoy a good reputation in society;
v) Sufficient administrative, academic and financial powers should be with
vi) Stability of the staff over a period of time;
vii) Any other condition framed by the Board from time to time;
3. The schools satisfying the above conditions may apply in the prescribed form for
grant of autonomy which shall then be considered by the Board.
4. The purpose and types of autonomy and other modalities in this regard are given in
5. The Board may withdraw autonomy if it is not satisfied with its operation or if the
school ceases to satisfy any of the conditions for the grant of autonomous status.
17. Withdrawal of Affiliation Provisionally
1. Affiliation may be withdrawn by the Board either in a particular subject or in all subjects. Institution
may be disaffiliated if the Board is satisfied that the school concerned is not fit to enjoy continuing
affiliation to the Board.
2 a. Proceedings for withdrawal of affiliation may be initiated by the Board in case the schools are
found guilty of following after reasonable notices :i)
Not paying salaries and allowances to teachers and other employees, at least at par
with those obtaining in State/Union Territory institutions; default or delay
in payment of salaries and allowances.
ii) Financial irregularities including channelling of funds for purposes other than those
provided for in these Bye-Iaws.
iii) Engagement in activities prejudicial to the interest of the State, inculcating or
promoting feelings of disloyalty or disaffection against the Government established by
iv) Encouraging or tolerating disharmony/hatred between different sections of the
v) Non-fulfillments of conditions laid down regarding deficiencies to be removed, even
after due notice.
vi) Disregard of rules and conditions of affiliation even after receiving warning letters.
vii) Hindrance in the smooth functioning of the school on account of dispute between
rivalries within the school management.
viii) Absence of approved terms and conditions of service, or frequent dismissal of teachers
ix) Poor academic performance of the school for three consecutive years in not being
able to keep at least 50 per cent of passes of the general pass percentage.
x) Non-availability of proper equipment/space/staff for teaching a particular subject.
xi) Any other misconduct in connection with the admissions/examinations/any other area
which in the opinion of the Board warrants immediate disaffiliation of the school.
xii) In case of transfer of property/sale of school by one Society/Management/Trust to another
Society/Management/Trust through agreement/Sale deed.
(xiii) Any violation of the norms that have been prescribed by the Hon’ble Supreme Court of
India in the writ petition (Criminal) nos. 666-70 of 1992 Vishaka and others V /s State of
Rajasthan and others delivered on 13-8-1997 for protection of women from sexual
harassment at the work place if established would attract strict action against the
institution which may even lead to disaffiliation.
(xiv) Violation of provision of sub-clause 3.3 (f) of Chapter II.
(xv) Violation of Item 20.2 (vii) of Chapter VI.
b. “Once Provisional/Regular/Permanent Affiliation granted to the school is withdrawn by the Board
on establishment of serious irregularities which amount to cheating the Board/causing
embarrassment to it, the Board may Black List such a school to debar it from seeking reaffiliation
3. The Board shall provide adequate time and opportunity to the Management of the school served
with a ‘Show Cause Notice’, upto a maximum of one year for adequate compliance/ removal of
defects failing which the Board may declare the institution disaffiliated. Such decision by the
Board shall be final and binding. The maximum period of ‘Show Cause Notice’ due to clause
17(2)(xi) may not exceed one month
4. In case a school seeks legal redressal from the Court against the decision of the
Board, the jurisdiction of the court of Law shall be Union Territory of Delhi only and not any
18. Withdrawal of Permanent/Regular Affiliation
(1) Within the general frame work of Section 17 of this chapter, the Board reserves the right to
withdraw regular affiliation in the event of a school failing to observe affiliation norms and rules
and/or the pass percentage in most of the subjects goes lower than the pass percentage of
each subject at the examinations of the Board, continuously for three years. The Board will ask
such a school to rectify the deficiencies and given adequate time (6 months to one year). If the
school fails to show improvement, it will lose the status of a regular affiliation school and will
revert to a provisionally affiliated school status.
(2) In the event of a school failing to maintain the prescribed norms for regular affiliation for affiliated
schools and/or rules of the Board and/or the school deteriorates in standards of performance,
the Board will ask such a school to rectify the deficiencies and come upto Boards expectations
within a period not exceeding one year. If the school fails to show improvement it may lose the
status of a regular affiliation school and will revert to a provisionally affiliated school or even
may be disaffiliated, if considered necessary by the Board.
**(3) Proceedings for withdrawal of Permanent Affiliation may be initiated against such permanently
affiliated schools which are found guilty of the irregularities metioned in Clause 17 of Chapter II,
or of non -observance of other applicable conditions.
**(4) The procedure etc. for withdrawal of Permanent Affiliation will be same as that mentioned in
**(5) Once Permanent Affiliation granted to a school is withdrawn by the Board the school will not be
eligible for re-affiliation for atleast 2 academic years including the year in which it was withdrawn.
** Rule added in the Affiliation Committee’s meeting held on 20/06/2005 and approved by the Governing
Body at its meeting held on 27/06/2005.
SOCIETY I TRUST RUNNING THE SCHOOL
19. Role/Aims of Society/Trust
1. The Society / Trust running the school has a critical and key role to play in providing a good and
healthy climate to the school to fulfil its aim and objects, to enable the staff provide quality
education and to be a centre for educational excellence. To achieve this aim, the role and
responsibilities of the Society/ Trust are defined as under:
i) It should ensure that the school gets proper land, building equipment, furniture and
qualified staff at least as per norms of the Board.
ii) It shall ensure that the school is run as a community service and not as a business and
that commercialization does not take place in the school in any shape whatsoever.
iii) It shall ensure that the funds accruing from the school are spent for the benefit of the
school and for its expansion.
iv) It shall safeguard the autonomy of the Principal and provide him total support except
when the Principal goes against the established and clear directives laid down by the
v) It shall have control over the school management committee and shall approve the
budget/tuition fees and annual charges etc., for the school.
vi) It shall have control over any capital expenditure i.e., on land and the construction of
building, its expansion and procurement of major equipments for the school.
vii) It shall generate funds for the needs of the school whether it is recurring or non recurring.
viii) It shall ensure that the school has the basic essential facilities such as Laboratory
equipment, equipment for games and sports and other co-curricular activities, Library
ix) It shall have the powers to constitute Selection Committee/Departmental Promotion
Committees for various categories of staff.
x) It shall have powers to lay down conditions of service as per norms of CBSE/
Government, and to approve promotion/appointment/termination of the employees as
well as to grant special increments or rewards to the staff.
2. The Society/Trust will ensure that the school is running as per the provisions of the Education
Act/affiliation norms and shall be committed to provide quality education to the children and for
this shall take necessary steps as per its needs.
20. School Managing Committee, Its Constitution,
Power and Functions
1. Schools other than Government Schools affiliated with the Board shall have a school
2. The school managing committee should consist of the following :—
(a) the managing committee of a recognised aided school shall consist of not more than
fifteen members; and the managing committee of a private unaided school shall consist
of not more than twenty one members;
(b) subject to the total number of members specified in clause (a), every managing
committee shall include the following namely:—
(i) the Head of the school. He will be a Member Secretary of the School Managing
(ii) two parents of students in the school;
(iii) two teachers of the schools;
(iv) two other persons (of whom one shall be women); who are, or have been,
teachers of any other school or of any college, to be nominated by the Trust/
(v) two members, from out of a panel recommended by the Trust/Society to be
nominated by the Board. If the Panel is not accepted fresh panel may be asked.
The names recommended should not below the rank of a Principal of a Sr. Sec.
(vi) the remaining members to be nominated or elected as the case may be, in
accordance with the rules and regulations of the society or trust by which the
school is run.
(vii) Not more than two members may be nominated as per the conditions, if any,
laid down in the “No Objection Certificate”.
Provided further that the above provisions shall be implemented with immediate
effect and those affiliated earlier and not complying with above provisions shall
be required to take remedial measures with suitable qualified substitutes within
a year positively.
(viii) *No Head Master/Principal shall be appointed in the school who is related to
any member of the School Managing Committee.
(ix) For the purpose of this rule, the relation includes the following Brothers, Sisters,
Husband, Wife, Son ,Daughter, Son-in-law, Daughter-in-law. Provided further
that any violation of rules will lead to the disaffiliation of the school.
3. The term of the members of the Managing Committee shall be three years. A member can be
renominated for another term but a member cannot remain in office for more than two
consecutive terms expect ex-officio members and the members of the Trust/Society of the
School. The duties, powers and responsibilities of the School Managing Committee shall be
as follows and it shall function subject to the control and in accordance with the policy to the
* Provision included vide decision taken in the Governing Body meeting dated 9/12/2002.
21. Powers and Functions of the School
1. Subject to overall control of the Society/Trust, the School Managing Committee shall have the
i) It shall have the power to supervise the activities of the school for its smooth functioning.
ii) It will work according to the specific directions given by the Society regarding admission
policy. However, admissions will be made as per merit without discretion of caste/
creed/religion and region.
iii) It shall look into the welfare of the teachers and employees of the school.
iv) It shall evolve both short-term and long-term programmes for the improvement of the
v) It shall have the powers for making appointment of teachers and non teaching staff.
vi) It shall exercise financial powers beyond those delegated to the Principal within the
budgetary provision of the school.
vii) It shall have the power to take stock of academic programmes and progress of the
school without jeopardising the academic freedom of Principal.
viii) It shall guide the Principal to maintain tone and discipline in the school.
ix) It shall ensure that the norms given in the Act of the State and by the CBSE regarding
terms and conditions of service and other rules governing recognition/affiliation of the
school are strictly adhered to.
x) It should ensure that the school gets Furniture, Science equipment, Library books and
other teaching aids and the requisite sports material in adequate quantity and on time.
xi) It shall exercise powers to take disciplinary action against staff.
xii) It shall have powers to sanction leave to the Head of the Institution including casual
xiii) It shall ensure that no financial irregularity is committed or any irregular procedure with
regard to admission/examinations is adopted.
xiv) It shall have the power to propose to the Society rates of tuition fees and other annual
charges and also review the budget of the school presented by the Principal for
forwarding the same to Society for approval.
xv) The Managing Committee will meet at least twice in an academic session.
22. Manager/Correspondent of the school-Duties,
Powers and Responsibilities
i) The Manager / Correspondent will be an important and necessary link between the
Trust / Society and the school.
ii) He should ensure that the directions from the Society are conveyed to the School
Managing Committee and to the Head of the Institution properly.
iii) He will exercise general supervision over the school, subject to the control of the
iv) He shall exercise such financial powers as are prescribed in the Scheme of
Management and delegated to him.
v) He shall sign on the appointment letters, letters for disciplinary action against the staff
and termination, and suspension letters etc. on behalf of the Managing Committee.
vi) He shall not interfere with the Head of the school in discharge of his responsibilities and
vii) All letters concerning affiliation/recognition shall be countersigned by him.
23. Head of the School- Duties, Powers and
i) Head of the School/Principal will be the ex-officio. Hony. Secretary of the School Managing
ii) Will function as, the Head of the office of the school under his charge and carry out all
administrative duties required of a head of office.
iii) Be the drawing and disbursing officer for the employees of the school except that in the
case of an unaided school, he may perform only such function, as drawing and
disbursing officer as may be specified in the instructions issued by the Society.
iv) Be responsible for the proper maintenance of accounts of the school, school records,
service books of teachers, and such other registers, returns and statistics as may be
specified by the Society/Board.
v) Handle official correspondence relating to the school and furnish, within the specified
dates, the returns and information required by the State Government/Board.
vi) Make all payments (including salaries and allowances of teachers and other non-teaching
staff) in time and according to the instructions governing such payment.
vii) Ensure that the tuition fees, as levied, are realised and appropriately accounted for and
duly appropriated for the purpose for which they were levied.
viii) Make purchases of stores and other materials required for the school in accordance
with the rules governing such purchases and enter all such stores in stock register and
shall scrutinize the bills and make payments.
ix) Conduct physical verification of school property and stock at least once a year and
ensure the maintenance of stock registers neatly and accurately.
x) Be responsible for proper utilization of the Pupils Fund.
xi) Make satisfactory arrangements for the supply of good drinking water and provide other
facilities for the pupils and ensure that the school building, its fixtures and furniture,
office equipment, lavatories, play grounds, school garden and other properties are
properly and carefully maintained.
xii) Supervise, guide and control the work of the teaching and non-teaching staff of the
xiii) Be incharge of admission in the school, preparation of school timetable, allocation of
duties and teaching load to the teachers, and shall provide necessary facilities to the
teachers in the discharge of their duties and conduct of school examination in accordance
with the instructions issued by the Government /Board from time to time; and he shall
discharge these duties in consultation with his colleagues.
xiv) Plan the year’s academic work in advance in consultation with his colleagues and hold
staff meeting at least once a month, review the work done during the month and assess
the progress of the pupils.
xv) Help and guide the teachers to promote their professional growth and actively encourage
their participation in courses designed for inservice education.
xvi) Promote the initiative of the teachers for self-improvement and encourage them to
undertake experiments which are educationally sound.
xvii) Supervise class room teaching and secure co-operation and coordination amongst
teachers of the same subject areas as well as inter subject coordination.
xviii) Arrange for special remedial teaching of the children belonging to the weaker sections
of the community also of other children who need such remedial teaching.
xix) Arrange for informal and non-class room teaching.
xx) Plan and specify a regular time-table for the scrutiny of pupils written work and home
assignment and ensure that the assessment and corrections are carried out timely
xxi) Make necessary arrangement for organising special instructions for the pupils according
to their needs.
xxii) Organise and coordinate various co-curricular activities through the house system or
in such other effective ways as he may think fit .
xxiii) Develop and organise the library resources and reading facilities in the school and
ensure that the pupils and teachers have access to and use of books and journals of
established value and usefulness.
xxiv) Send regularly the progress reports of the students to their parents or guardians.
xxv) Promote the physical well being of the pupil, ensure high standard of cleanliness and
health habits, and arrange periodical medical examinations of the students and send
medical reports to parents or guardians.
xxvi) Devote at least twelve periods in a week to teaching of the pupils.
SERVICE RULES FOR EMPLOYEES
24. Short Title
1. Each school affiliated / to be affiliated with the Board shall frame Service Rules for its employees
which will be as per Education Act of the State/U. T., if the Act makes adoption of the same
obligatory, otherwise as per Service Rules given in subsequent sections.
2. Service Contract will be entered with each employee as per the provision in the Education Act
of the State/U.T.or as given in Appendix III, if not obligatory as per the State Education Act.
(1) All appointments to all categories of employees except Group ‘D’ employees as per Government
of India gradation shall be made by Managing Committee either by direct recruitment or by
promotion through a Selection Committee constituted by the School Society/ Trust and in
accordance with and upon such conditions as the Managing Committee may decide, which
shall be consistent with the norms of the Board/Government if statutory provision exists.
Appointment of Group ‘D’ employees will be made by the Principal through constituted Selection
(2) The selection Committee shall include :a)
in the case of recruitment of the Head of the school:
i) the President of the Society;
ii) the Chairman of the Managing Committee
iii) an educationist, nominated by the managing committee; and
iv) a person having experience of administration of schools, nominated by the
b) in the case of recruitment of teachers and librarian:
i) the Chairman of the managing committee;
ii) the Head of the school;
iii) an educationist, nominated by the managing committee; and
iv) a subject expert
c) in the case of recruitment of clerical staff/Lab. Asstt :
i) the Chairman of the managing committee or any member of the managing
committee nominated by the Chairman.
ii) the Head of the School.
iii) Manager/Correspondent of the School
d) in case of recruitment of class IV staff :
i) the Head of the institution;
ii) a nominee of School Managing Committee.
(3) The Selection Committee shall regulate its own procedure and in the case of any difference of
opinion amongst the members of the Selection Committee on any matter, it shall be decided
by the trust or society running the school.
(4) The appointment of every employee of a school shall be made by its managing committee.
(5) Where any selection made by the Selection Committee is not acceptable to the managing
committee of the school, the managing committee shall record its reason for such non
acceptance and refer the matter to the trust or society running the school and the trust or
society, as the case may be, shall decide the same.
(6) Employees shall be appointed subject to the provisions of this agreement and they shall have
to comply with all the requirements of the provisions contained herein.
26. Medical Certificate and Character Certificate etc.
1. Every employees shall be required to produce the following certificates on appointment in the
a) Medical certificate of fitness from a hospital established or maintained by the Government
or local authority.
b) Two certificates from educationists or any other respectable members of Society, not
related to the candidate, certifying the character and conduct to the satisfaction of the
c) Original degree/diploma, certificates along with certificate(s) of experience, if any; with
attested photocopies thereof. Original certificates will be returned after verification.
1. Except in the case of a purely temporary vacancy or leave vacancy or for a specific post of
temporary nature, every employee shall on initial appointment be on probation for a period of
one year from the date of his/her joining the duties. The period of probation may be extended by
the Managing Committee by a further period not exceeding one year. Services of an employee
during probation may be terminated by the Managing Committee without assigning any reason
by giving one month’s notice in writing or one month’s salary including all allowances.
2. If an employee desires to be relieved during the period of probation, it will be necessary for him
to give one month’s notice in writing or one month’s salary including all allowances unless and
otherwise the Managing Committee permits ,relaxation under special circumstances.
1. If the work and conduct of an employee during the period of probation are found to be satisfactory,
he/she will become eligible for confirmation on the expiry of the period of probation or the
extended period of probation as the case may be, with effect from the date of expiry of the said
period provided he/she fulfils the other requisite conditions.
2. The employee shall be informed of his confirmation within 3 months of the completion of
29. Termination of Service due to Abolition of Posts etc.
1. If an employee at any time after confirmation intends to resign he/she shall give three months’
notice in writing or three months’ salary including all allowances to the Managing Committee.
2. The Managing Committee shall also be competent to terminate the services of a confirmed
employee only in case of abolition of a post due to closing down of school a class or reduction
in the number of sections of a class or discontinuance of a teaching subject by giving three
months notice in writing or three months salary including all allowances.
3. The Managing Committee shall have the power to relax the period of notice or payment of
salary in special circumstances.
1. Every employee including Head of institution shall retire from service on attaining the age of 60.
However if the age of superannuation falls during the academic session, the concerned
employee will retire at the end of the academic session.
Provided further that if such employee is a recipient of National/State/CBSE Teachers Award.
He may be considered for a further extension of service for two years after attaining the age of
superannuation provided he is medically fit and is prepared to serve the school. The school
managing committee after considering such case of extension of service, shall forward the
details to the Board.
2. The Managing Committee may grant extension as per rule of State/UT if the employee has no
mental or physical disabilities and his/her services are beneficial to the institution.
3. The Board will be informed of such extension by the SMC.
31. Working Days and Working Hours
1. The working days and holidays will be as per State Government Schools or Kendriya Vidalayas.
2. The working hours will be such as may be specified from time to time by the Principal. Normally
the working hours will conform to the Kendriya Vidyalayas.
3. Working hours may be different for teaching and non-teaching staff as may be specified by the
4. As and when required an employee may be assigned any special duty even if it is to be done
beyond the normal working hours in the interest of the school.
5. An employee is also required to conduct and organise co-curricular programmes and perform
other duties even beyond the normal working hours.
32. Number of Teaching periods
1. Normally a teacher should be engaged as a whole-time employee except in special cases
because of the nature of a subject where the work load does not justify a whole time teacher.
2. Every teacher shall devote in a year not less than 1200 hours to the teaching of students, out
of which not more than 200 hours may be required to be devoted for the coaching in the school
premises, of weak or gifted students, whether before or after the school hours.
3. Provided that if any teacher is required to devote more than 1200 hours to the teaching of
students, extra remuneration shall be paid to him at such rate as may be determined ,by the
managing committee, for every hour in excess of 1200 hours devoted by him to the teaching of
4. In the case of an aided school, the extra remuneration referred to in sub-rule 32(3) shall be
subject to the previous approval of the grant-in-aid authority to qualify for aid of 95 per cent of
such extra remuneration, and in the case of an unaided recognised school, such extra
remuneration may be recovered from the students at such proportionate rate as may be
determined by the managing committee.
33. Maintenance of Record by the Teachers
1. A teacher is expected to maintain the following documents and also any other record as may
be specified from time to time.
a) Attendance Register of the class for which he/she is the Class Teacher.
b) Personal Log Book and Class Log Book, Programme of Instruction and Lesson Plans.
c) Cumulative result of his class.
d) Attendance Diary of optional subjects in case of teachers teaching such optional
e) Stock Register of properties held by him/her.
f) CRB (Cumulative Record Book) of the class for which he/she is a class teacher.
g) Fee collection book of the class.
34. Attendance of Employees
1. Every employee is expected to reach the school punctually and sign the attendance register
on arrival before the working of the school begins and also mark the time of departure.
2. An employee who has not signed the attendance register as above is liable to be considered
absent from duty for that date.
35. Contributory Provident Fund - Pension Scheme
1. Employees except those employed in temporary vacancies and on parttime
service, will be
required to become members of the Contributory Provident Fund Scheme as required under
the employees’ Provident Fund and Miscellaneous Provisions Act, 1952 or shall be eligible for
pension and gratuity, if adopted by the school.
2. Those eligible for pension shall contribute to GPF as per Government Rules.
1. Representation to the Managing Committee, Chairman of the Society or Manager may be
made only through Principal in case of teachers/other employees.
2. The Principal may submit his representation to Managing Committee/Chairman of the Society
through his next higher up- Manager/Correspondent of the School.
37. Permission to add Qualifications
1. No teacher shall be permitted to apply for adding qualifications before completing two years
2. Individual cases duly recommended by the Principal may be considered when due by the
Managing Committee as also under special circumstances before completion of 2 years.
38. Application for Another Post
1. No member of the staff shall apply for employment elsewhere without notifying through the
Principal in writing to the S.M.C. which may grant such permission.
2. At the time of appointment each candidate will be required to declare particulars about all other
applications he/she might have put in for jobs.
39. Private and Other Tuitions
1. No staff member shall undertake private or any other tuition without prior permission in writing
of the Principal/Head of the Institution.
2. Group Tuitions in the school shall not be allowed.
1. Every employee shall be entitled to such leave as are admissible to the employee of a
corresponding status in Government schools.
2. Encashment/accumulation of leave shall also be allowed as per Govt. rules.
41. Grant of Leave
1. Leave cannot be claimed as a matter of right.
2. Grant of any leave shall depend on the exigencies of the institution and shall be at the discretion
of the Principal/Manager.
3. Except in unavoidable circumstances, applications for leave in writing shall be made in advance,
a letter or a phone message giving reasons should reach the Principal on the day of absence.
When a phone message is sent, it should be confirmed in writing by the subsequent day.
Merely applying for leave will not mean sanction, until and unless the leave is sanctioned by the
Note : An application for leave or extension of leave should ordinarily be made in good time
before the date from which the leave or its extension is sought. If any employee does
not apply within seven days of the expiry of leave for further leave, or has been absent
from the school without leave for ten school days, the employee may be deemed to
have deserted his post.
42. Code of Conduct for employees
1. Every employee shall be governed by the Code of Conduct. The following acts shall constitute
breach of code of conduct:
i) Habitual late coming and negligence of duty.
ii) use of abusive language, quarrelsome and riotous behavior.
iii) Insubordination and defiance of lawful order.
iv) Disrespectful behaviour, rumour mongering and character assassination.
v) Making false accusations or assault either provoked or otherwise.
vi) Use of liquor or narcotics on the school premises.
vii) Embezzlement of funds or misappropriation of school property or theft or fraud.
viii) Mutilation/destruction of school records and property.
ix) Conviction by a court of law for criminal offence.
x) Possession in school premises of weapons, explosives, and other objectionable
xi) Indulging in or encouraging any form of malpractice connected with examination or
other school activities.
xii) Divulging confidential matters relating to school.
xiii) Obstructing other members of the staff from lawful duties and indulging in any sort of
agitation to coerce or embarrass the school authorities.
xiv) Carrying on personal monetary transactions among themselves, with the student and/
or with the parents.
xv) Taking active part in politics.
xvi) Propagating through teaching lessons or otherwise communal or sectarian outlook or
inciting or allowing any student to indulge in communal or sectarian activity.
xvii) Making sustained neglect in correcting class work or home work.
xviii) Taking private tuitions without permission of school authorities.
xix) Organising or attending any meeting during school hours except when he is required or
permitted by the Head of the school to do so.
xx) Absenting from work even though present in the school premises or absent without
xxi) Preparing or publishing any book or books commonly known as keys or assist whether
directly or indirectly in their publication or as a selling agent or canvasser for any publishing
firm or trader.
xxii) Asking for or accept, except with the previous sanction of the society, any contribution
or otherwise associate himself with the raising of funds of any kind or make any collection
whether in cash or in kind, in pursuance of any object whatsoever, except subscription
from the members of any association of teachers.
2. All the teachers are expected to be exemplary in their public and private life. Their loyalty,
sense of dedication and integrity of character at all times should be an inspiration of the youth
committee to their care. The teacher shall attend to his duties with care and commitment, be
punctual in attendance and dutiful in respect of class room and also for any other work connected
with the duties assigned to him by the Head of the school or the Board. He shall abide by the
rules and regulations of the school and carry out the lawful orders and also show due respect
to the constituted authorities.
3. The following shall not be deemed as a breach of the Code of Conduct.
i) to appear at an examination to improve his qualifications with the Permission of the
ii) to become, or to continue to be a member of any religious, literary, scientific or
professional organisation or cooperative society.
iii) to organise or attend any meeting outside the school hours subject to the condition that
such meeting is held outside the school premises.
iv) to make any representation to the management for the redressal of any bonafide
grievance, subject to the condition that such representation is not made in rude or
43. Service Books and Confidential Rolls
1. Service Book containing factual record of the employee, salary scale, increments, promotion,
leave record, any disciplinary action or reward etc. shall be maintained for each employee on
the form prescribed by the Education Directorate of the State/U.T. concerned. The signature of
the employee shall be obtained for entries in the Service Book. Service Book should be duly
attested by the Head of the school in the case of employees and by the person authorised / the
Manager / Secretary / Correspondent in the case of Head of the institution.
2. Annual confidential roll shall be maintained by the school for every employee including the
Head of the insititution. The confidential roll will contain assessment of work of the employee
during the academic year including the results. Confidential rolls for the employees shall be
written by the Head of the institution and for the Head of the Institution by the Manager / Secretary/
3. Confidential rolls should be maintained in the form prescribed by the Education Department of
the State/U.T. concerned and should be kept confidential. Any adverse entry in the confidential
roll should be communicated to the employee concerned. The employee concerned may
represent against the adverse entry. The representation will be considered by the next higher
authority and if the higher authority is satisfied that the adverse entry is not justified the same
shall be expunged from the ACR.
4. Personal files shall be maintained by the school for each employee. The original ceritificate /
degrees shall be returned to the employees after verification and photostat copies kept in the
personal files. School Authorities should not keep the original certificate with them.
44. Disciplinary Procedure
1. The school Managing Committee may place an employee under suspension where:
a) The disciplinary proceedings against him are contempted or pending.
b) A case against him / her in respect of any criminal offence is under investigation or trial:
c) he/she is charged with embezzlement;
d) he/she is charged with cruelty towards any student or any employee of the school;
e) he/she is charged with misbehavior towards any parent, guardian student or employee
of the school;
f) he/she is charged with a breach of any other Code of Conduct.
2. No order for suspension shall remain in force for more than six months unless the Committee,
for reasons to be recorded by it in writing directs the continuation of the suspension beyond the
period of six months.
3. Where the Principal/Manager intends to suspend any of the employee such intention shall be
communicated to the Chairman of the School, Managing Committee and no such suspension
shall be made except with prior approval of the Chairman of the Committee provided that the
Principal/Manager may suspend an employee with immediate effect and without prior approval
of the Chairman of the Committee if he/she satisfied that such immediate suspension is
necessary by reason of the gross misconduct within the meaning of the Code of Conduct or
involves moral turpitude.
Provided further no such immediate suspension or the suspension made with the approval of
the Chairman of the Committee shall remain in force for more than a period of fifteen days
from the date of suspension unless it has been communicated to the committee and approved
by it before the expiry of the said period. Where the intention to suspend or the immediate
suspension of an employee is communicated to the committee, it may if it is satisfied that
there are adequate and reasonable grounds for such suspension accord its approval to such
4. An employee shall be deemed to have been placed under suspension by an order of the
“School Managing Committee:
a) with effect from the date of the detention, if he/she is detained in custody for a period
exceeding forty eight hours on a charge of an offence which in the opinion of the
committee involves moral turpitude;
b) with effect from the date of his/her conviction, if in the event of a conviction for an
offence involving in the opinion of the Committee moral turpitude he/she is sentenced
to a term of imprisonment exceeding forty eight hours and is not forthwith dismissed or
removed or compulsorily retired from service consequent on such conviction.
Explanation: The period of forty eight hours referred to in this rule shall be computed from the
commencement of detention or conviction as the case may be add for this purpose
intermittent periods of detention shall be taken into account.
5. Where penalty or dismissal, removal or compulsory retirement from service imposed upon
an employee is set aside or rendered void, in consequence of, or, by a decision of a court of
law, and the disciplinary authority on a consideration of the circumstances of the case decides
to hold further inquiry against such employee on the same allegations on which the penalty of
dismissal, removal, or compulsory retirement was originally imposed such an employee shall
be deemed to have been placed under suspension by the committee from the date of original
order of dismissal, removal or compulsory retirement and shall continue to remain under
suspension until further orders;
Provided that no such further inquiry shall be ordered unless it is intended to meet a situation
where the court has passsed an order purely on to technical grounds without going into the
merits of the case.
6. An order of suspension made or deemed to have been made in these rules shall continue to
remain in force until it is modified or revoked by the Committee.
7. Where an employee is suspended or is deemed to have been suspended and any other
disciplinary proceeding is commenced against him during the continuance of that suspension,
the Committee may for reasons to be recorded by it in writing, direct that the employee shall
continue to be under suspension until the termination of all or any such proceeding.
8. An order of suspension made deemed to have been made under these rules may, at any time
be modified or revoked by the Committee.
9. Subsistence allowance: An employee under suspension shall, in relation to the period of
suspension, be entitled to the following payments, namely :
a) A subsistence allowance at an amount equal to one half of the pay last drawn by him/
her and in addition to such pay, dearness allowance at an appropriate to be paid in the
same manner as the salary;
b) Any other compensatory allowance admissible from time to time on the basis of pay of
which the employee was in receipt on the date of suspension.
Provided that the employee shall not be entitled to the compensatory allowance unless
the Committee is satisfied that the employee continued to meet the expenditure for
which such compensatory allowance is admissible.
Provided that where the period of suspension is extended beyond three months, the
Committee shall be competent to vary the amount of subsistence allowance for the
period subsequent to the period of first three months as follows:
i) The amount of subsistence allowance may be increased by a suitable amount, not
exceeding fifty percent of the subsistence allowance admissible for the period of the
first three months if in the opinion of the Committee to be recorded in writing, the period
of suspension has been prolonged due to reasons not directly attributable to the
ii) The amount of subsistence allowance may be reduced by a suitable amount not
exceeding 50% of the subsistence admissible during the period of first three months, if
in the opinion of the Appointing Authority, the period of suspension has been prolonged,
due to reasons to be recorded in writing, directly attributable to the suspended employee.
iii) No payment of subsistence allowance shall be made unless the employee furnishes a
certificate to the effect that he/she is not engaged in any other employment, business,
profession or vocation.
Provided that in the case of an employee dismissed, removed or compulsorily retired from
service, who is deemed to have been placed or to continue to be under suspension and who
fails to produce such a certificate for any period or periods during which he/she is deemed be
placed or continue to be under suspension, he/she shall be entitled to the subsistence allowance
and other allowances equal to the amount by which his/her earnings during such period or
periods as the case may be fall short of the amount of subsistence allowance and other
allowances that would otherwise be admissible to him/her. Where the subsistence and other
allowances admissible to him/her are equal to or less than the amount earned by him /her
nothing in this proviso shall apply to him/her.
10. Where suspended employee is exonerated after disciplinary proceedings or where any criminal
prosecution against a suspended employee ends with an honourable acquittal, the salaries
and allowances of such employees minus the subsistent allowance received by him/her shall
be paid to him/her from the date on which he/she was suspended.
1) The following penalties may, for good and sufficient reasons, including the breach of one or
more of the provisions of the Code of Conduct may be imposed upon an employee.
a) Minor penalties:
ii) recovery from pay, the whole or any part of any pecuniary loss caused to the
school by negligence or breach of orders;
iii) withholding of increment of pay
b) Major Penalties;
i) reduction in rank;
ii) compulsory retirement
iii) removal from service, which shall not be a disqualification for future employment
in any school run by the Society.
Explanation: The following shall not amount to a penalty within the meaning of this rule, namely
a) Retirement of the employee in accordance with the provisions relating to superannuation,
b) Replacement of a teacher who has not qualified on the date of his/her appointment by
a qualified one;
c) Discharge of an employee appointed on a short-term officiating vacancy caused by the
grant of leave suspension or the like.
46. Procedure of Imposing Minor Penalty
No order in case of a minor penalty shall be made except after informing the employee of the proposal
to take action against him/her and the allegation on which such action is proposed to be taken and
except after giving to the employee an opportunity to make any representation against the proposed
47. Procedure for Imposing Major Penalty.
1. No order imposing on any employee any major penalty shall be made except after an inquiry is
held as far as may be, in the manner specified below:
a) The disciplinary authority shall frame definite charges on the basis of the allegation on
which the inquiry is proposed to be held and a copy of the charges together with the
statement of the allegations on which they are based shall be furnished to employee
and he/she shall be required to submit within such time as may be specified by the -
disciplinary authority but not later than two weeks, a written statement of his / her
defence and also to state whether he/she desires to be heard in person;
b) On receipt of the written statement of defence, or where no such statement is
received within the specified time, the disciplinary authority may itself make inquiry into
such of the charges as are not admitted or if it considers it necessary to do so, appoint
an inquiry officer for the purpose;
c) At the conclusion of the inquiry, the inquiry officer shall prepare a report of the inquiry
recording his findings on each of the charges together with the reasons thereof;
d) The disciplinary authority shall consider the report of the inquiry and record its findings
on each charge and if the disciplinary authority is of opinion that any of the major penalties
should be imposed it shall :i)
furnish to the employee a copy of the report of the enquiry officer, where an
inquiry has been made by such officer;
ii) give him/her notice in writing stating the action proposed to be taken in regard to
him/her and calling upon him/her to submit within the specified time, not exceeding
two weeks, such representation as he/she may wish to make against the proposed
iii) on receipt of the representation if any, made by the employee, the disciplinary
authority shall determine what penalty, if any should be imposed on the employee
and communicate its tentative decision to impose the penalty to the Committee
for its prior approval;
iv) after considering the representation, made by the employee against the penalty,
the disciplinary authority shall record its findings as to the penalty, which it
proposes to impose on the employee and send its findings and decision to the
Committee for its approval and while doing so the disciplinary authiority shall
furnish to the employee all relevant records of the case including the statement
of allegations, charges framed against the employee, representation made by
the employee, a copy of the inquiry report, where such inquiry was made and
the proceedings of the disciplinary authority.
2) No order with regard to the imposition of a major penalty shall be made by the disciplinary
authority except after the receipt of the approval of the Committee.
48. Payment of Pay and allowances on Reinstatement
1) When an employee who has been dismissed, removed or compulsorily retired from service
is reinstated as a result of appeal or would have been so reinstated but for his retirement
on superannuation while under suspension preceeding the dismissal, removal or compulsory
retirement as the case may be, the Committee shall consider and make a specific order:a)
with regard to the salary and allowances to be paid to the employee for the period
of his absence from duty including the period of suspension preceeding his dismissal,
removal or compulsory retirement as the case may be;and
b) whether or not the said period shall be treated as the period spent on duty.
2) Where the Committee is of opinion that the employee who had been dismissed, removed or
compulsorily retired from service has been fully exonerated, the employee shall be paid the full
salary and allowances to which he would have been entitled had he not been dismissed,
removed or compulsorily retired from service or suspended prior to such dismissal, removal
or compulsory retirement from service, as the case may be :
Provided that where the Committee is of opinion that the termination of the proceedings instituted
against the employee had been delayed due to reasons directly attributable to the employee, it
may, after giving a reasonable opportunity to the employee to make representation, if any,
made by the employee, direct, for reasons to be recorded by it in writing, that the employee
shall be paid for the period of such delay only such proportion of the salary and allowance as it
3) The payment of allowance shall be subject to all other conditions under which such allowances
are admissible and the proportion of the full salary and allowances determined under the proviso
to sub-rule 48(2) shall not be less than the subsistence allowance and other admissible
49. Disciplinary Committee
1) In case the employee wishes to appeal against the order of the Disciplinary Authority, the
appeal shall be referred to a Disciplinary Committee. The Disciplinary Committee shall consist
of the following:
a) The Chairman of the School Managing Committee or in his absence any member of
the Committee, nominated by him.
b) The Manager of the school, and where the disciplinary proceedings is against him/her
any other person of the Committee nominated by the Chairman.
c) A nominee of the Board appropriate authority. He/ she shall act as an adviser.
d) The Head of the school, except where the disciplinary proceeding is against him/her,
the Head of any other school nominated by the CBSE or Director of Education in case
the Act so provides.
e) One teacher who is a member of SMC of the school nominated by the Chairman of the
2) The Disciplinary Committee shall carefully examine the findings of the Inquiry Officer reasons
for imposing penalty recorded by the Disciplinary Authority and the representation by the
employee and pass orders as it may deem fit.
INTERPRETATION REPEAL AND SAVING
1. On any question as to the interpretation of any provision of these Bye-laws, the decision of
Chairman shall be final.
51. Repeal and Saving
1) The existing provisions regarding affiliation regulations and any notification or orders issued
there under are hereby repealed by these bye-laws, provided that:
i) such repeal shall not affect the previous operation of the said regulations or any
notifications or orders made, or anything done, or action taken, thereunder
ii) Any proceeding under the same Regulations pending at the commencement of these
Bye-laws shall be continued and disposed of, as far as may be, in accordance with the
provisions of these Bye-laws, as if such proceedings under these Bye-laws.
iii) Nothing in these Bye-laws shall be construed as depriving any person to whom these
Bye-laws apply, or any right of appeal which had accured to him under the regulations,
notifications or orders in force before the commencement of these Bye-laws.
iv) An appeal pending at the commencement of these Bye-laws against an order made
before such commencement shall be considered and orders thereon shall be made in
accordance with these Bye-laws as if such orders were made and the appeals were
preferred under these Bye-laws.
2) As from the commencement of these Bye-laws any appeal or application for review against
any orders made before such commencement shall be preferred to or made under these
Bye-laws as if such orders were made under these bye-laws.
52. Jurisdiction to file suits
1) The Secretary shall be the legal person in whose name the Board may sue or may be sued.
2) The legal jurisdiction for the suits to be filed against the Board shall be the Union Territory of
53. MINIMUM QUALIFICATIONS FOR
HEADS AND TEACHERS
The Board has prescribed the following minimum qualifications for Heads of Sr. Sec./Sec
Schools and for teachers to teach various subjects in Classes IX to XII
i) Senior Secondary Schools:
A. 1. Masters Degree or Honours Degree of a Foreign University recognised as equivalent to the
Master’s Degree of an Indian University by the U.P.S.C. or Honours Degree of such Indian
Universities as may be recognised equivalent to the Master’s Degree by the U.P.S.C.
2. A teaching Degree or a Diploma in Education or its equivalent.
3. Experience as required under anyone of the following clauses:
a) At least 3 years experience of administrative charge of a recognised College having
Intermediate or higher classes.
b) At least 5 years experience of administrative charge of a recognised High School.
c) At least 5 years experience of teaching in a recognised college or Higher Secondary
School or an equivalent teaching experience in a Teachers Training Institute.
d) At least 8 years teaching experience in a recognised High School.
e) At least 5 years experience including 3years educational administrative experience
and 2 years teaching experience in a recognised High or Higher Secondary School or
a Teachers Training Institute.
B. Bachelor of Engineering with 5 years teaching experience in a recognised College or Hr. Sec.
School (Given effect from 1.1. 1977).
Note: Degree / Diplomas /Certificates issued by Maithily University, Bihar, Mahila Vishwa Vidyalaya,
Varanasi; Varanasi Sanskrit Viswavidyalaya and Central Board of Higher Education, Uttam
Nagar, New Delhi are not recognised as per UGC Notification publised on 21.12.1988
C. Trained Graduate Heads of recognised High Schools who have attained the age of 45 years
and possess at least 15 years teaching experience of Secondary classes in a recognised
High/Higher Secondary School (including at least 5 years administrative experience as Head
of a recognised High School.)
D. Persons possessing Masters Degree with at least 15 years teaching experience in a recognised
Higher Secondary School and/or a recognised college having attained the age of 45 years.
E. Persons possessing Masters Degree in Education and having the requisite experience as
provided for in anyone of the forgoing clauses A to D.
Note: Two or more categories of experiences can be proportionately combined.
ii) Secondary Schools:
At least Master’s Degree (or its equivalent) with a teaching degree or its equivalent with 5 years
experience of teaching of High or Higher Secondary/Intermediate classes.
i) At least Bachelor’s Degree from a recognised University;
ii) B.Ed. from a recognised University/Institute; and
iii) 8 years experience of teaching Secondary School classes (up to class X) or 12
years of teaching experience of Middle and Secondary classes of which minimum 5
years being experience of teaching the Secondary classes; or 5 years experience as
of Middle School or other equivalent administrative experience.
1. PGT (To teach classes XI-XII)
a) Master’s Degree in the subject;
Note: Persons having post graduate qualifications with specialisation in a branch of the subject
with graduation in the subject concerned be treated on par with the M.A /M.Sc. in the subject
concerned provided it is proceed by Graduation in the subject of teaching.
b) Degree or recognised Diploma in education
Three years experience of teaching Intermediate or higher classes.
Diploma in teaching of English from the Central Institute of English and Foreign Lang